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AP Analyst
AP AnalystLamwork • Edmonton, Division No. 11, CA
AP Analyst

AP Analyst

Lamwork • Edmonton, Division No. 11, CA
4 days ago
Job type
  • Full-time
Job description

The Accounts Payable (AP) Analyst is responsible for improving internal controls by reviewing, implementing, and updating procedures. They analyze large datasets to identify issues and provide data-driven insights to various management levels. The role involves collaborating with stakeholders to implement action items, streamline internal processes, and manage documentation for new reports and IT projects. Additionally, the AP Analyst resolves complex customer account issues, provides training, and supports both internal and external audit requirements.

Tips for Accounts Payable Analyst Skills and Responsibilities on a Resume

1. Accounts Payable Analyst Resume Format

Job Summary :

  • Review, interpret, implement and update procedures which improve the internal control environment.
  • Analyzes large data sets to identify issues, provide data-driven actionable insights, assess financial impacts and report findings to various levels of management.
  • Partners with stakeholders as necessary to implement action items identified via data-driven insights.
  • Identifies, recommends, tests and implements improvements (including system enhancements) for streamlining internal processes across organizational functions with the goal of mitigating risks and improving the integrity, timeliness, accuracy and completeness of data within Crowley’s various business platforms.
  • Manages the creation of business case documentation to justify the creation of new reports and / or to obtain capital funding and resources for delivery of IT projects.
  • Analyzes complex issues on customer accounts, identifies the root cause of the issue, recommends an action plan to correct the issue and trains others on how to proactively identify and resolve the issues.
  • Trains all new and existing A / R and A / P employees, as well as other functional groups, to ensure that we effectively utilizing tools and programs while following proper procedures and policies.
  • Prepares ad-hoc reports that will identify operational issues or provide visibility.
  • Leads, assists and participates in ad-hoc projects as needed.
  • Supports internal and external audit requirements.

Skills on Resume :

  • Internal Control Procedures (Hard Skills)
  • Data Analysis (Hard Skills)
  • Stakeholder Collaboration (Soft Skills)
  • Process Improvement (Hard Skills)
  • Business Case Development (Hard Skills)
  • Training and Development (Soft Skills)
  • Reporting and Project Management (Hard Skills)

    • 2. AP Analyst Resume Model

    Job Summary :

  • Maintain AP master data and accurate records for compliance and operations purposes
  • Follow vendor management process, analyze and reconcile accounts payable data and transactions in a timely manner; initiate contact with various parties regarding accounts payable invoices as needed
  • Control adherence with invoice match process between the systems involved and make sure flow of the information
  • Reconcile vendor statements, prepare payment runs for approval
  • Prepare documents and financial information for external accountants
  • Participate in month-end process
  • Experience with payables in Services industry, global operations services is a plus
  • Advanced knowledge of computer system, especially Excel,
  • Strong written and verbal communication skills in English
  • Must be detail oriented with an eye for finding mistakes
  • Good organizational, time management, customer service skills, ability to multitask
  • Ability to work well as part of a team
  • Must be able to pass a background check

    • Skills on Resume :

  • AP Master Data Management (Hard Skills)
  • Process Adherence (Hard Skills)
  • Month-End Process (Hard Skills)
  • Industry Experience (Hard Skills)
  • Technical Proficiency (Hard Skills)

    • 3. AP Analyst Resume PDF Editor

    Job Summary :

  • Obtain primary financial data for accounting records
  • Compute and record numerical data
  • Check the accuracy of business transactions
  • Perform data entry and administrative duties
  • Accruals and Pre paid experience
  • High volume invoice processing experience
  • Previous experience in accounting, finance, or other related fields
  • Fundamental knowledge of GAAP
  • Ability to prioritize and multitask
  • Strong organizational skills
  • Deadline and detail-oriented
  • Great Plains accounting software experience
  • Collaborate with vendors as necessary to resolve issues.
  • Coordinate PO creation for vendors who need a PO to issue an invoice.
  • Analyze processes, recommend improvements, and manage all internal controls.

    • Skills on Resume :

  • Data Entry and Numerical Computation (Hard Skills)
  • Attention to Detail (Soft Skills)
  • Accruals and Prepaid Experience (Hard Skills)
  • Knowledge of GAAP (Hard Skills)
  • Great Plains Accounting Software (Hard Skills)
  • Organizational and Prioritization Skills (Soft Skills)
  • Analytical Skills and Process Improvement (Soft Skills)

    • 4. AR / AP Analyst Resume Template

    Job Summary :

  • Process accounts receivable transactions and ensure compliance with the policies and procedures
  • Timely and accurately apply payments from lockbox, credit card and Wire / ACH to customer account
  • Reconcile debits and credits as requested by customers and various YTC departments to clear the residuals
  • Routinely reconcile customer portal to internal record to resolve the discrepancies
  • Maintain customer files to ensure accounts are complete, accurate and current
  • Process vendor invoices and perform check runs as part of A / P responsibilities
  • Participate in special projects and complete additional duties as assigned
  • SAP experience
  • Intermediate to advanced Excel skills
  • Ability to plan and manage multiple tasks with strong attention to detail
  • Strong team player who can maintain high levels of confidentiality
  • Ability to interact professionally with internal and external customers

    • Skills on Resume :

  • Accounts Receivable Management (Hard Skills)
  • Payment Processing (Hard Skills)
  • Record Maintenance (Hard Skills)
  • Accounts Payable (A / P) Responsibilities (Hard Skills)
  • Communication Skills (Soft Skills)
  • SAP experience (Hard Skills)

    • 5. Accounts Payable Analyst Resume Sample

    Job Summary :

  • Coupa application administration includes : System updates, Chart of Accounts, Approval Chains, Commodities, Content Groups, Users, Integrations, Lookups and Lookup Values, Invoice / Receipt Tolerances, etc.
  • Coordinate with IT, AP, and Procurement to provide application support, identify training needs, and make recommendations for functionality and business process improvements
  • Be an advocate to expand the use of Coupa throughout the company, show the value of the tool to those groups not currently using it and assist in the transition into Coupa and Share Services
  • Be a resource to assist the Coupa business community in the development of ad-hoc reports or queries using various tools
  • Collaborate with supplier enablement lead to monitor supplier on-boarding
  • Recommend and drive process improvements to completion
  • Work with company personnel to resolve service issues using sound business acumen and financial judgment in decision-making
  • Resolve high-priority vendor and customer matters independently in a timely manner
  • Collaborate with AP staff to reduce invoice integration errors and invoice holds

    • Skills on Resume :

  • Technical Proficiency (Hard Skills)
  • Collaboration and Coordination (Soft Skills)
  • Advocacy and Communication (Soft Skills)
  • Problem-Solving and Decision-Making (Soft Skills)
  • Process Improvement (Soft Skills)

    • 6. AP Analyst Resume PDF Maker

    Job Summary :

  • Supplier attention, processing invoices, payments, Supplier reconciliation, End of Month process
  • Metrics Follow up Invoice’s discrepancies follow up.
  • Expense Reports.
  • Dedicated to accomplishing on time End of Month Activities.
  • Ensure proper expense recognition and financial reporting of expenses by ensuring the RNI balances are accurate
  • Ensure timely payments to vendors
  • Work with various locations to ensure goods have been properly received
  • Coordinate with Accounts Payable to make certain invoices have been vouchered
  • Collaborate with vendors and other departments to research any discrepancies
  • Identify process improvement opportunities and participate in implementing new initiatives.
  • Manage all activities of CoreAP inbox, including invoice inquiries and processing invoices.
  • Processing all Core inboxes and collaborating with region AP / Treasury as needed for all requests that can't be directly processed via US SpeedChart.
  • Coordinate with various leaders / approvers accurate financial coding.
  • Maintain spreadsheet / database of SpeedCharts / coding / approvers.

    • Skills on Resume :

  • Payments and Reconciliation (Hard Skills)
  • End of Month Activities (Hard Skills)
  • Metrics Follow-Up (Hard Skills)
  • Expense Reports (Hard Skills)
  • Process Improvement (Soft Skills)
  • Collaboration and Communication (Soft Skills)

    • 7. AP Analyst Resume Download

    Job Summary :

  • Processing of reminders
  • Processing payments
  • Communication with suppliers
  • Communication with other P2P stakeholders
  • Perform day-to-day financial transactions, including coding, processing, and reconciling invoices
  • Assist with month-end procedures including account reconciliation
  • Collaborate with internal and external customers to identify, troubleshoot, and resolve concerns
  • Foster a positive and effective customer and team-oriented work environment that facilitates collaborative relationships, efficiencies, and continuous process improvements
  • Review and audit of our Travel and Entertainment reimbursement submissions to ensure compliance with corporate policy
  • Ensure appropriate receipts are attached and meet IRS requirements and ensure appropriate approval signatures are obtained
  • Prioritizing invoices according to payment terms
  • Scheduling, preparing payments, and resolving purchase order or payment discrepancies
  • Assists in year-end 1099 processing and preparation, by reconciling payments and 1099 data
  • Gathers supplier tax information, exemption certificates and runs preliminary 1099 reports to ensure the 1099's are correct
  • Collects W9 information and maintains A / P tax information to meet IRS and OIG regulations
  • Reconciling vendor statements, researching and correcting discrepancies

    • Skills on Resume :

  • Accounts Payable Processing (Hard Skills)
  • Communication Skills (Soft Skills)
  • Financial Transactions (Hard Skills)
  • Month-End Procedures (Hard Skills)
  • Customer-Oriented Approach (Soft Skills)
  • Expense Reimbursement Audit (Hard Skills)
  • 1099 Processing (Hard Skills)

    • 8. AP Analyst Resume Example

    Job Summary :

  • Process and verify daily accounts payable
  • Validate 3-way match of inventory accounts payable with BOL, packing list and payable invoices
  • Set up new vendors for wire, ACH and / or checks via Bill.com
  • Update and maintain vendor records in our ERP system
  • Initiate credit check for new vendor when necessary
  • Work with operations team on all invoice disputes
  • Assist in obtaining monthly statements for all vendors and reconcile
  • Maintain master database of all OLLY vendors
  • Assist in processing 1099 tax forms and manage vendor W9s
  • Compile ad hoc reports and provide administrative support to accounting / finance department
  • Process invoices in a high volume setting
  • Obtain W-9's and update vendor records
  • Prepare Travel and Expense reports
  • Maintain corporate credit card payments
  • Participate in annual audit prep
  • Prepare monthly accruals related to AP

    • Skills on Resume :

  • Accounts Payable Management (Hard Skills)
  • Inventory Accounting (Hard Skills)
  • Record Keeping (Hard Skills)
  • Tax Form Processing (Hard Skills)
  • Reporting and Administrative Support (Soft Skills)
  • Audit Preparation and Accruals (Hard Skills)

    • 9. AP Analyst Resume Online Editor

    Job Summary :

  • Ensure timely payment to vendors
  • Weekly processing of payments / disbursements via manual checks, wires, and ACHs.
  • Help reconcile the cash disbursement account
  • Process vendor invoices to ERP system (Netsuite) including monitoring of the AP emails
  • Helping perform 3 way match between invoice, purchase order and order receipt
  • Responsible for the integrity of the aging reports
  • Answer vendor inquiries and interact with vendors regarding issues relating to invoices.
  • Create and maintain vendor information, including W-9’s, as needed and the year-end assistance with 1099 issuance
  • Work with finance team to develop strategies to maximize efficiency and effectiveness of Accounts Payable policies and procedures
  • Assist in month-end closing procedures including AP reconciliation and the AP Accruals.
  • Communicate with vendors
  • Responsible for ensuring accounting principles and policies are met
  • Consistent and prompt attendance

    • Skills on Resume :

  • Accounts Payable Management (Hard Skills)
  • Financial Software Proficiency (Hard Skills)
  • Communication and Vendor Interaction (Soft Skills)
  • Data Integrity and Reporting (Hard Skills)
  • Process Improvement (Soft Skills)
  • Month-End Closing Procedures (Hard Skills)

    • 10. AP Analyst Resume PDF Download

    Job Summary :

  • Works in conjunction with A / P Manager in clearing urgent vendor discrepancies for A / P Specialists (a.k.a. service interruptions)
  • Assumes responsibility for effectively researching, tracking and resolving documentation problems and discrepancies.
  • Proactively review procedures and systems to recommend added efficiencies
  • Have an intimate knowledge and understanding of the various systems and websites involved with the Accounts Payable functions
  • Assists Accounts Payable Specialist in reconciling vendor accounts
  • Prepare and process AP through to Treasury Department including preparing file transfers and file reviews
  • Performs analysis of accounts
  • Builds trustworthy and reliable relationships with vendors and colleagues
  • Ensure the AP Manager is regularly informed of any significant problems / issues for which guidance is necessary.
  • Maintain professional relationships with other departments and other team members.
  • Process a large variety of documents, reports and records
  • Organize, prioritize, and complete multiple tasks simultaneously with a high degree of accuracy and attention to detail.
  • Assumes responsibility for performing assigned accounting and related data mining functions

    • Skills on Resume :

  • Problem-Solving Skills (Soft Skills)
  • Research and Documentation (Hard Skills)
  • Process Improvement (Soft Skills)
  • System Knowledge (Hard Skills)
  • Financial Analysis (Hard Skills)
  • Communication and Relationship Building (Soft Skills)
  • Reporting and Information Sharing (Soft Skills)

    • 11. Accounts Payable Analyst Resume Guide

    Job Summary :

  • Review and verify invoices and check requests
  • Sort, code and match invoices
  • Set invoices up for payment
  • Enter and upload invoices into system
  • Research Vendor statements and inquiries, both internal and external.
  • Communicate with purchasing and / or plant personnel to release holds and or payment blocks.
  • Workflow all invoices that are PO-exempt
  • Work with Master Data to update vendor records
  • Manage / answer both internal and external vendor questions in a shared email inbox.
  • Produce monthly accruals to assist with month end closing
  • Provide accurate, timely, and high-quality work in a high-volume transactional environment
  • Research duplicate submissions and resolve accordingly
  • Assist AP team members with tasks
  • Data entry of invoices into our NetSuite ERP system
  • Managing our payments to vendors in a timely and accurate manner
  • Preparing and posting journal entries to account for procurement of invoices and payments made

    • Skills on Resume :

  • Attention to Detail (Soft Skills)
  • Organizational Skills (Soft Skills)
  • Communication Skills (Soft Skills)
  • Problem Solving (Hard Skills)
  • Technical Proficiency (Hard Skills)
  • Time Management (Soft Skills)

    • 12. AP Analyst Resume Format and Download

    Job Summary :

  • Preparation of invoices for input into Payables system and processing invoices
  • Control invoice data, VAT and legal requirements and route incoming invoices
  • Matching invoices to Purchase Orders and entering, coding non-PO invoices using the Open text Vendor invoice Management system
  • Aged items control, GR / IR clearing, accruals preparation and month-end activities in the payables ledger
  • Supplier statement reconciliations and supplier query resolution
  • Active participation in the P2P end-to-end process improvement, continuous improvement programs and related workshops.
  • Change management support for stakeholders from all areas within the P2P process (inc. financial accounting, purchasing, logistics, warehouse management, indirect purchase requisitioners from all businesses within EME etc.)
  • Responsibility for the payables ledger : accurate and timely entries in the payables ledger, month-end reconciliation of the payables ledgers
  • Ensure all vendors are paid in line with contractual terms and follow-up and resolve vendor queries
  • Involve resolving matters that come up with matching problems, coding accuracy, rejecting noncompliant invoices, payment problems etc.
  • Taking parts in different AP project (IBIS to VIM transition).
  • Matching and coding activity to specific projects
  • Assisting with month-close procedures by accounting for and reconciling payables and cash activity and accounts
  • Providing supporting documentation during periodic audits and financial statement reviews

    • Skills on Resume :

  • Purchase Order Management (Hard Skills)
  • Process Improvement (Hard Skills)
  • Change Management (Soft Skills)
  • Leadership and Support (Soft Skills)
  • Communication and Documentation (Soft Skills)

    • 13. AP Analyst Resume Model and Sample

    Job Summary :

  • Processing invoices through IFF’s workflow systems with accuracy and efficiency
  • Prioritizing invoices and payments according to vendor terms while ensuring timely payments are made and process rush payments
  • Matching invoices to Purchase orders with IFF system
  • Validating for completeness and accuracy, including ensuring proper backup and approvals
  • Checking and verifying supplier documentation for compliance with country legal and tax requirements
  • Partnering with internal teams and vendors for issue resolution
  • Reconciling processed work by verifying entries and comparing system reports to balance and resolve any discrepancies
  • Suggesting process improvements where possible
  • Responsible for reconciliation of select vendor accounts.
  • Resolve payment disputes, discrepancies or past due balances with vendors.
  • Effectively work with various internal and external parties to resolve problems between invoices, POs, receiving documents and payments.

    • Skills on Resume :

  • Attention to Detail (Soft Skills)
  • Organizational Skills (Soft Skills)
  • Analytical Skills (Hard Skills)
  • Communication Skills (Soft Skills)
  • Compliance Knowledge (Hard Skills)
  • Problem-Solving (Soft Skills)
  • Initiative and Process Improvement (Soft Skills)

    • 14. AP Analyst Resume Template and Example

    Job Summary :

  • Review, code and post high volume payables and expense reports for multiple entities in addition to ensuring that they conform to company guidelines.
  • Process EFT, Wires and check disbursements
  • Verify banking details / instructions for Wires and ACH transactions, including approval.
  • Reconcile positive pay exceptions in online banking software.
  • Assist employees with payment software
  • Assist in continuously improving the company’s Payment Processing software and procedures.
  • Integrate Accounts Payable activities for acquired companies
  • Research and validate vendor information
  • Process and reconcile invoices in a timely manner
  • Interface with internal and external vendors

    • Skills on Resume :

  • Accounts Payable Expertise (Hard Skills)
  • Payment Processing Knowledge (Hard Skills)
  • Software Proficiency (Hard Skills)
  • Process Improvement Skills (Hard Skills)
  • Mergers and Acquisitions Integration (Hard Skills)
  • Timely and Accurate Invoice Processing (Hard Skills)
  • Communication and Collaboration (Soft Skills)

    • 15. Accounts Payable Analyst Resume Sample and PDF Download

    Job Summary :

  • Forensic analysis of telecom invoices inclusive of tracking, reviewing, auditing, optimizing, approving and processing for payment
  • Ability to manage heavy volumes and often complex telecom invoices and carrier bills
  • Initiate cost savings claims with suppliers when amounts billed deviate from contractual pricing
  • Manage vendor and internal relationships to ensure timely payment, resolution of billing questions / issues and disputes
  • Ability to work as a facilitator on project plans and process improvements
  • Ability to leverage automation for efficiency and added customer benefit
  • Outstanding organizational, prioritization, and multitasking skills
  • Attention to detail and a sense of urgency
  • Ability to meet deadlines on a consistent basis
  • Working knowledge of telecom invoice AP management

    • Skills on Resume :

  • Telecom Invoice Analysis (Hard Skills)
  • Cost Savings Initiatives (Hard Skills)
  • Relationship Management (Soft Skills)
  • Project Facilitation (Soft Skills)
  • Organizational Skills (Soft Skills)
  • Attention to Detail (Soft Skills)

    • 16. AP Analyst Resume PDF Template

    Job Summary :

  • Establish strong working relationships internally and with outside suppliers
  • Perform daily processing of accounts payable transactions to ensure that finances are maintained in an effective, up-to-date and accurate manner
  • Verify that transactions comply with financial policies and procedures
  • Review and process domestic and international invoices for payment
  • Resolve purchase order, contract, invoice, and / or payment discrepancies
  • Month-end Close procedures - Enter journal entries to record product transfers, responsible for all inventory, COGS, prepaid and gift card journal entries
  • Balance Sheet Reconciliations - Prepare reconciliation schedules for multiple accounts during period close
  • Accounts Payable - Enter and pay accounts payable as needed, enter fixed asset invoices into FAS
  • Asset Roll Forward - Prepare fixed asset roll Forward to reconcile Sage to FAS
  • Miscellaneous - Assist with journal entries, balance sheet reconciliations
  • Creates and manages ad-hoc reporting
  • Train users on accounts payable processes and documents processes and procedures
  • Provide backup support to Accounts Payable or other accounting functions

    • Skills on Resume :

  • Relationship Building (Soft Skills)
  • Accounts Payable Processing (Hard Skills)
  • Financial Compliance (Hard Skills)
  • Invoice Review and Processing (Hard Skills)
  • Month-End Close Procedures (Hard Skills)
  • Balance Sheet Reconciliations (Hard Skills)
  • Fixed Asset Management (Hard Skills)
  • Training and Documentation (Soft Skills)

    • 17. AP Analyst Resume Example and Online Editor

    Job Summary :

  • Maintain a "clean" vendor master file, monitor and manage the automated vendor set up processes, troubleshoot issues with the automated processing, and address and resolve issues with the system applications team.
  • Monitor and manage the EDI vendor load processes, collaborate with suppliers to resolve issues
  • Actively participate in testing, identifying, troubleshooting issues, and implementing solutions
  • Assist in 1099 processing, including verifying vendor information, amounts, generating the data files and reconciling the data and reporting
  • Prepare reports and reconciliations and other month-end closing procedures for various payables accounts, such as petty cash, accounts payables liabilities and aging, vendor accounts
  • Process, reconcile and upload expense allocations for various invoices processed
  • Research uncleared payments and assist with the escheatment processes
  • Identify errors or discrepancies with invoice coding or routing, and resolve prior to processing
  • Respond promptly and professionally to external vendors and internal customers regarding all aspects of accounts payable administration, including vendor queries, rush payment requests, automation process
  • Assist with tracking and addressing key performance metrics

    • Skills on Resume :

  • Accounts Payable Knowledge (Hard Skills)
  • System Troubleshooting (Hard Skills)
  • Collaboration and Communication (Soft Skills)
  • Testing and Solution Implementation (Hard Skills)
  • 1099 Processing (Hard Skills)
  • Reconciliation and Reporting (Hard Skills)
  • Expense Allocation (Hard Skills)
  • Problem Solving and Attention to Detail (Hard Skills)

    • 18. Accounts Payable (AP) Analyst Resume Model and PDF Maker

    Job Summary :

  • All matters invoicing, including learning the organization’s coding format and revising existing invoices. Requires collaboration with our parent company’s AP team members.
  • Distributing P Card templates to organization members, coding those credit card expenses, and putting together PCard journal entries for the NYC and Edmonton, Canada offices.
  • Organizing, coding, and uploading writer payment files twice a month.
  • Update existing “budget vs actual” excel spreadsheets after every month’s close and distribute across the organization.
  • Track and help Dotdash employees set up new vendors within the Oracle system.
  • Financial planning including annual operating plan and monthly forecast updates.
  • Partner with accounting during month-end close to ensure timely and accurate financial results. Includes oversight of close as well as accruals
  • Evaluate large and complex data sets that translate data into actionable insights.
  • Data retrieval, input and maintenance for multiple finance files.

    • Skills on Resume :

  • Invoicing and Coding Expertise (Hard Skills)
  • Collaboration and Teamwork (Soft Skills)
  • P Card Management (Hard Skills)
  • Payment Processing (Hard Skills)
  • Financial Analysis and Reporting (Hard Skills)
  • Financial Planning and Forecasting (Hard Skills)
  • Month-End Close and Data Evaluation (Hard Skills)

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