Admin Assistant

Description

To daily assist in the Vernon Salvation Army Business Department operations, which provides administrative and support services to the entire Ministry Unit, and to our stakeholders and donors.

HOURS :

• This is a part-time position of 22.5 hours per week. No Sunday work.
• After 3 months probation completed, enrolment into a group RRSP plan will be offered. At the end of 3 months, all employees are eligible to receive sick time and medical appointment time PTO benefits.

KEY RESPONSIBILITIES :

• Drafts and types business correspondence; sorts and prioritizes assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor as assigned.
• Performs general office duties such as answers telephone calls and directs and answers enquiries; greets and escorts visitors;
• files documents electronically or manually; photocopies and distributes materials as requested; sends and receives fax / email material as requested;

resolves routine inquiries.

• Assists with maintaining databases (employee / volunteer info, contact lists, etc.); helps maintain input into the Salvation Army databases -
• Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisor approval
• May schedule meetings, prepares agendas, takes minutes; types and circulates minutes.
• Opens and distributes in-coming mail and processes out-going mail including materials of a confidential nature
• May order stationary / other supplies and assists in maintaining adequate office supplies / other supplies as needed (kitchen / lunchroom), may arrange for maintenance of office equipment
• Prepares and receives paperwork for various business / admin department projects and processes as assigned by Business Manager / Corps Officers : month end and year end tasks, including reports, deposit summaries, journal entries and preparing and submitting TEM reports, and other business-related projects and tasks as needed.
• May assist receptionist in handling walk-in cash and credit card donations, and issuing temp receipts; assists the Business Manager in preparing official tax receipts and thank you letters
• Assists with processing bank deposits; delivers deposits to the bank
• Participates with co -workers in maintenance and cleanliness of building (snow removal, general interior cleaning, general exterior cleanup if needed)
• Helps Business Manager with maintenance and cleaning of old files storage area, keeping items current and area safe
• Performs other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS :

• Completed high school diploma.
• Valid Driver’s License and clean driver’s abstract
• Proof of Criminal Record Check with Vulnerable Sector Check or willing to obtain.
• Abuse prevention course through The Salvation Army. we will provide the training
• Alternative combination of education and experience may be considered.
• Must be qualified to work in Canada today to apply for this position.

Experience :

The successful candidate must have 1-2 years prior experience

Required Skills / Knowledge :

• Understand, support, and be able to communicate and model the mission, values, and policies of The Salvation Army in Canada.
• Excellent customer / donor service ethics including the ability to deal with the public in a friendly manner
• Capable of successful independent work and working as a team.
• The ability to adapt to change and interruptions to a normal work routine, and work in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint, Teams)
• Proficiency with digital communication.
• Excellent written and verbal communication skills.
• Must be able to lift 25 lbs.
• A willingness to adhere to a dress code of modesty, neatness and cleanliness

Successful candidates, prior to hiring, may be required to provide :

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.