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Business Development Administrator

Business Development Administrator

Smith + AndersenToronto, Ontario, Canada
30+ days ago
Job description

Role : Administrator - Business Development

Location : Toronto

Job Type : Hybrid – WFH + In Office

Who We Are

Smith + Andersen is a trusted, Canadian, multi-disciplinary engineering firm with ten offices in five provinces and approximately 700 employees. Our Toronto office has approximately 250 employees with a national shared services team (Accounting, Business and Proposals, Human Resources, IT, Legal, Marketing and Communications, and Operations) supporting all ten regional offices.

At Smith + Andersen our employees contribute to some of the most sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post secondary institutions.

Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans nearly six decades in business. In addition, we are proud to have been certified as a  Great Place to Work™  and selected as one of  Canada’s Best Workplaces™  for the highly collaborative culture we’ve built and for empowering employees to do great work!

This Opportunity

The Toronto office of Smith + Andersen is currently seeking a motivated and proactive Business Development Administrator  to join its shared services team. Reporting to the Director of Operations and the Manager of Business Development and Proposals, the Business Development (BD) Administrator provides both tactical and administrative support to the Business Development and Proposals (BDP) team. The BD Administrator is responsible for bid searching and tracking prospective projects across regions.

Why choose Smith + Andersen? In addition to an exciting career filled with meaningful work, we offer :

  • Competitive salary
  • Flexible hours and half day Fridays (all year round)
  • Comprehensive Group Health Benefits Program, including a Health Spending Account
  • Group Retirement Savings Plan (Employer and Employee Contributions)
  • Employee Share Ownership Program (ESOP)
  • Purchase Time off Program
  • Transit Subsidy Program
  • Wide variety of community and social events
  • Great Place to Work-Certified™
  • Best Workplaces™ in Canada
  • Best Workplaces for Mental Wellness™

What You'll Do

  • Work closely with the Director of Operations and the Business Development and Proposal Manager to track and maintain data, processes and business development outcomes.
  • Provide backup administrative support for daily bid searches nationally. Research bids on sourcing websites (i.e., Merx, Biddingo, etc.) and determine opportunities for each Smith + Andersen office based on specific requirements, deadline, scope, budget, key deliverables, etc. Review Requests for Expression of Interest (EOIs), Request for Qualifications (RFQs) and Requests for Proposal (RFPs) determining requirements for successful proposal submission.
  • Maintain a filing system for storing opportunities in accordance with internal protocols.
  • Maintain accurate, up-to-date records in the internal tracking system. Enter research findings on prospects and ensure client / prospect interactions as well as BD focus clients’ wins / losses are reported. Generate reports for Smith + Andersen (S+A) offices on prospects, proposals and any other relevant information maintained in the internal tracking system.
  • Keep abreast of industry events, coordinating attendance by sector / region and identify speaking opportunities in collaboration with the Marketing & Communications team.
  • Participate in BD meetings to track standard Prospects, intel on prospects, events and client prioritization lists. Conduct research and collect information as required.
  • Assist with updating material in sales brochures, and customizing information in brochures as requested by internal and external clients.
  • Update and maintain internal database of supporting required for BDP submissions.
  • Liaise with BDP team members to obtain and exchange information as required.
  • Collaborate with the team to offer suggestions to improve department procedures and processes.
  • Perform additional assignments related to business development as directed.

    • Who You Are

  • A post-secondary degree or diploma in Business or Office Administration or equivalent industry experience.
  • Proficiency with Microsoft Office suite and working knowledge of Adobe Creative Cloud.
  • 1-2 years of experience within an engineering, construction or architectural firm considered an asset.
  • Experience conducting online bid searches (i.e., Merx, Biddigo, etc.) for the engineering, construction or design services industry preferred.
  • Excellent written and verbal communication skills.
  • Highly innovative with an attention to detail and an ability to accept direction.
  • Able to work independently as well as part of a team.

    • About Smith + Andersen

    Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.

    Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.