Personal Assistant To Director
Job Title : Personal Assistant to Director
Job Overview :
As a Personal Assistant to the Director, you will provide high-level administrative support to ensure the efficient functioning of the director's office.
This role involves managing the director's schedule, coordinating meetings and travel arrangements, handling confidential information, and assisting in various organizational tasks.
The Personal Assistant plays a pivotal role in enhancing the director's productivity and effectiveness.
Office Time : Canada Time :
Job Location : Virtual
Preference will be given counselor.
Key Responsibilities :
1. Calendar Management :
- Coordinate and manage the director's schedule, including appointments, meetings, and travel arrangements.
- Anticipate and prioritize the director's commitments, ensuring optimal time management.
2. Communication :
- Handle and screen phone calls, emails, and other communications on behalf of the director.
- Draft and prepare correspondence, reports, and presentations as needed.
3. Meeting Coordination :
- Schedule and organize internal and external meetings, including logistics and preparation of meeting materials.
- Attend meetings, take minutes, and follow up on action items.
4. Travel Arrangements :
- Arrange domestic and international travel for the director, including flights, accommodations, and transportation.
- Prepare detailed itineraries and ensure travel-related documents are in order.
5. Document Management :
- Organize and maintain physical and electronic files, ensuring easy retrieval of information.
- Handle sensitive and confidential information with discretion.
6. Task Prioritization :
- Assess and prioritize tasks to ensure the director's time is utilized efficiently.
- Proactively identify and address potential issues before they arise.
7. Administrative Support :
- Provide general administrative support, such as photocopying, filing, and expense report preparation.
- Assist in the preparation of presentations and reports.
8. Relationship Management :
- Interact professionally with internal and external stakeholders on behalf of the director.
- Build and maintain positive working relationships with key contacts.
Qualifications :
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience as a Personal Assistant or Executive Assistant.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in MS Office Suite and other relevant software.
- Ability to handle confidential information with discretion.
Note : This job description is intended to convey information essential to understanding the scope of the Personal Assistant to Director's position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.
The organization reserves the right to modify, interpret, or apply this job description in any way the company desires.
Personal Assistant To Director
As a Personal Assistant to the Director, you will provide high-level administrative support to ensure the efficient functioning of the director's office. Note:** This job description is intended to convey information essential to understanding the scope of the Personal Assistant to Director's positi...
Administrative Assistant to Director - Community Transitions
The Administrative Assistant is responsible for providing comprehensive administrative support to the Director, Community Transitions by effectively coordinating the day-to-day operation of the Director’s portfolio and team. Join a diverse team of innovators, collaborators and creative thinkers toda...
Administrative Assistant to Director
The Administrative Assistant is directly accountable to the Director of HRBP-Urban, Regina, as well as responsible to provide support to the other three HRBP Directors within the portfolio. This position supports, and contributes to, processes and practices to ensure the efficient operation of the p...
Executive Assistant to the Board of Directors
Though your primary role is as board secretary, you're capable of helping as Executive Assistant, though your primary administrative responsibilities are related to board governance, you are also expected to provide high-level administrative support to senior management. Executive Assistant to the B...
Executive Assistant to Board Directors
Though your primary role is as board secretary, you’re capable of helping as Executive Assistant, though your primary administrative responsibilities are related to board governance, you are also expected to provide high-level administrative support to senior management. Monitor corporate governance...
Executive Assistant to the Director of Education
The Near North District School Board is Hiring! Executive Assistant to the Director of Education Effective Immediately The Executive Assistant provides confidential administrative support to the Office of the Director of Education, the Board of Directors, and related committees. The Executive Assist...
Assistant to the Director, Indigenous Education (24:069)
We are excited to begin our recruitment for this newly created position in our Indigenous Education department, that will be providing front line client services and clerical and administrative support to the Director of Indigenous Education. In addition to these administrative responsibilities, you...
Administrative Assistant (Administrative Assistant to Director)
Reporting to the General Manager, is responsible for providing administrative and clerical support, including handling sensitive political and human resource issues; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings; maintaining ...
Executive Assistant to the Executive Director
The Executive Assistant to the Executive Director is responsible for maintaining the Executive Director’s daily schedule and itinerary and for providing overall administrative assistance in respect of all activities in the Executive Director’s area of responsibility. In the next decade, the universi...
Administrative Assistant to Director - Community Transitions
The Administrative Assistant is responsible for providing comprehensive administrative support to the Director, Community Transitions by effectively coordinating the day-to-day operation of the Director’s portfolio and team. Join a diverse team of innovators, collaborators and creative thinkers toda...