Bilingual Senior Administrative Assistant

Job ID : 7798

Working Business Language : Bilingual in French and English (This role requires regular interaction with internal and external stakeholders across Canada.

As such, the successful candidate must be fully proficient in French and English.)

Salary : At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees.

In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan.

The salary offered for this role is determined with consideration to various factors, including but not limited to : your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role.

The salary offered is estimated to be within the following range : $44,000 - $51,000. Candidates with salary expectations outside of the range are still encouraged to apply.

About Us

This role requires you to be physically onsite in a Wawanesa office. You may work from any of the following locations : Montreal, QC; Moncton, NB

The Wawanesa Mutual Insurance Company, founded in 1896, is one of Canada's largest mutual insurers, with over $4 billion in annual revenue and assets of $12 billion.

Wawanesa Mutual, with executive offices in Winnipeg, is the parent company of Wawanesa General, which offers property and casualty insurance in California and Oregon;

Wawanesa Life, which provides life insurance products and services throughout Canada; and Western Financial Group, which distributes personal and business insurance across Canada.

Wawanesa proudly serves more than two million members in Canada and the United States. Wawanesa actively gives back to organizations that strengthen communities where it operates, donating well above internationally recognized benchmarks for excellence in corporate philanthropy.

Learn more at wawanesa.com.

We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.

Job Overview

Senior Administrative Assistant, reporting to the Supervisor, Office Services, providing reception and administrative support for the Department.

Job Responsibilities

• Prepare correspondence and documents for a variety of audiences, including company, and external parties.
• Update reports with information from a wide variety of internal company and external sources
• Schedule and coordinate meetings as requested, including coordinating availability of attendees, booking resources and compiling meeting documents
• Organizes and prepares department invoices for payment
• Provides administrative support ensuring alignment of Fleet Policy requirements
• Prepares incoming / outgoing mail, deliveries, courier packages and letter distribution
• Answer and transfer incoming calls to appropriate personnel in a friendly, efficient, and accurate manner
• Maintain regional distribution list for internal employee notifications
• Assist with travel and conference arrangements as requested
• Performs office functions such as : maintain office supplies, ordering of business cards, general report generation, and handling office inquiries
• Provides staff of the department additional coordination and administration on large projects as requested
• Maintain parking lists, assigns parking to staff or visitors as needed
• Maintains daily visitor log, assigns access cards or keys to vendors / contractors
• Perform other duties as assigned

Qualifications

• Diploma / Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience
• 3-5 years of professional administrative experience
• Proficiency in English & French (written and verbal) required
• Advanced MS Office skills, Word, Excel, and PowerPoint
• Detail oriented
• Excellent interpersonal skills
• Strong organizational skills including the ability to multi-task
• Adaptable, resilient and demonstrates a willingness to learn the demands of a changing environment

Wawanesa is proud to be one of Manitoba's Top Employers, a Kincentric Best Employer in Canada and a Forbes Best Employer in Canada recognizing an exceptional place to work!

Diversity, Equity & Inclusion