Manager, District Records and Privacy

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples : The q?

íc?? y? - Katzie, the q'wa : n??'?n? - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. We're proud recipients of BC Top Employers and Canada's Greenest Employer awards.

Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students.

The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment :

Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, and Inclusion & Values :

Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought.

We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary

Reporting to the Assistant Secretary-Treasurer, the Manager of District Records and Privacy serves as the School District's subject matter expert in information access and governance.

This role oversees daily operations to ensure the effective delivery of these services, including the direct management of Freedom of Information and Protection of Privacy Act (FOIPPA) functions, records management, and the planning and execution of related projects and initiatives across the organization.

Responsibilities

Lead the modernization of information and records management across the district. Collaborate with key partners to align technology, security, privacy, and business operations during changes to existing or new systems or initiatives.

Design and lead the district's records management program, privacy program, and other information management initiatives within the information management portfolio.

Oversee the development and implementation of polices related to requests for access to and correction of personal information.

Liaise with the Office of the Information and Privacy Commissioner (OIPC) during investigations.

Provide expert guidance on information access and privacy to all schools and departments, supporting staff and management in privacy-related matters.

Lead and / or participate in the investigation and response to information incidents, breaches, and complaints involving the loss, unauthorized access, or disclosure of personal information.

Create and provide guidance on the application of policies and standards in system design, procurement, and deployment, including conducting security and privacy analyses, such as privacy impact assessments.

Prepare briefings, reports, and analyses on access and privacy issues and trends as required.

Develop and deliver training on records and information management, as well as freedom of information legislation.

Identify privacy-related risks for the corporate risk register and recommend appropriate mitigation actions.

Develop and enforce records management policies, procedures, standards, and strategies including managing the lifecycle and disposition of all district records and providing training on records classifications, retention requirements, and final dispositions.

Ensure compliance with documentation and records management procedures, maintain the integrity of automated records management systems, and conduct periodic compliance audits.

QUALIFICATIONS

Education & Experience

A bachelor’s degree in a related field with a minimum of five years of recent relevant experience, or an equivalent combination of education, training, and experience.

Certified Information Privacy Professional (CIPP / C) certification.

Certified Information Privacy Manager (CIPM) certification.

Completion of the British Columbia Information Privacy Certificate Program.

At least three years of experience in developing and implementing information management policies, processes, and systems.

Three years of experience in providing access to information / freedom of information and protection of privacy services.

Three years of experience applying the Freedom of Information and Protection of Privacy Act.

Knowledge, Skills, Abilities

Excellent interpersonal, verbal and written communication skills with the ability to communicate and build trust with a variety of key partners.

Strong analytical, problem-solving, and decision-making abilities.

Effective critical thinking, decision making, and problem resolution skills.

Acts with accountability, responsibility and transparency in the use of public funds

Ability to exercise tact and discretion and maintain a calm, courteous approach to sensitive interpersonal situations.

Ability to work under pressure in a high volume work environment and manage competing priorities and demands.

Commitment to inclusion and belonging and building a caring and respectful workplace.

Proficiency using MS Office (Word, Excel, PowerPoint, Outlook).

What we're offering

Comprehensive Benefits Package

• Extended Medical, Vision and Dental
• Life Insurance, Short-Term and Long-Term Disability
• Employee Family Assistance Program
• Municipal Pension

13 Paid Statutory Holidays

5 weeks Vacation & Paid Sick Leave

Onsite Fitness Room in the Surrey Head Office

Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for this position is $98,142 to $122,677 per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons.

The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Qualified applicants can apply by clicking the "apply" button to the right of the posting. The closing date for this position is September 16, 2024 at 4 : 00pm.

Note : Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted.

To all others, thank you for your interest.