Health and Social Services Administrator

Health and Social Services Administrator JobID : 3413

Position Type :

Professional Exempt / Health & Social Services Administrator

Date Posted :

5 / 21 / 2024

Location :

Finance Department-Accounting Fairbanks, AK

Closing Date :

06 / 05 / 2024 9 : 00 pm AK

POSITION TITLE : Health & Social Services Administrator

STATUS : Regular Full Time

SALARY : Level I $66,118.00+DOE

FLSA : Exempt

PCN : FS20001

UNION STATUS : 05 APEA

REPORTS TO : Chief Financial Officer

POSITIONS SUPERVISED : None

Closes : 06 / 05 / 2024 9 : 00 PM AK

BASIC FUNCTION :

As the sole employee representing the Borough’s health and social services presence in the community, this position requires a broad perspective, working independently with an average level of clerical skills.

Provides guidance, coordination, support and project implementation for the Borough’s Health & Social Services Commission (HSSC).

Manages grants received and / or allocated by the commission.

TYPICAL DUTIES :

1. Develop and manage grants and sub-grants for health and social services, to include the State Human Services Community Matching Grant and the Borough’s Matching Assistance Grant program.

2. Administer the public purpose grants of State Community Revenue Sharing to unincorporated communities in the Borough.

3. Independently plan and execute commission projects and events. This includes soliciting and managing publicity, event planning and staging, as well as working collaboratively with a wide variety of organizations.

4. Monitor and track financial data for a variety of grants. Gather and report programmatic data for a variety of purposes.

Submit complete and timely reports to grantors.

5. Manage grants with recipient non-profit organizations : review reports from grantees, and requests for budget / program changes; approve payments.

6. Perform compliance research and monitor legislation and regulatory restrictions on grant funding. Monitor and audit sub-grant agreements to ensure compliance with grant requirements.

Investigate potential non-compliance and recommend necessary actions based on findings.

7. Interpret and apply federal, state and local laws, regulations and policies as they pertain to the Health & Social Services Commission.functions.

8. Work with the commission and other Borough staff to ensure that allocation and award processes meet state and borough requirements and are fair and transparent to applicants and the public.

9. Prepare Requests for Proposals, Requests for Applications, correspondence, memoranda and other documents. Maintain appropriate records of all activity including commission meetings and actions.

10. Represent the Borough for the Health & Social Services Commission functions : serve as liaison with state, federal, local governmental bodies, agencies and organizations, other grantors, grantees and the general public.

11. Prepare and manage the annual operating budget for the Health and Social Services division of the Financial Services department.

Maintain records of all expenditures and balances.

12. Compose, prepare, and distribute public information such as agendas, meeting minutes, and other documents, using a variety of media and technology.

13. Conduct training as needed for recipients of grant funding. Train Commissioners on their duties and Commission procedures.

14. Research, write, and submit applications for grant funding on behalf of the Health & Social Services Commission. Prepare ordinances and other grant-related documents.

15. Assure community awareness of the Commission’s goals, grants and projects, to include advertising, outreach, public relations, and advocacy.

16. Compile information on community needs and impact of grants.

MINIMUM QUALIFICATIONS :

1. Bachelors’ degree in public administration, business management, human services, social sciences or related field. Appropriate professional work experience may be substituted on a year-for-year basis for the educational requirement.

2. Minimum of three (3) years grant administration and / or grant management experience required. Demonstrated ability to understand and apply grant compliance procedures and requirements, (including federal, state, local laws regulations and grant agreements).

3. One year experience bookkeeping or managing and tracking a public sector budget or grant is preferred.

4. Demonstrated ability to operate a personal computer. Demonstrated proficiency with Microsoft Word and Excel required, prefer experience with desktop publishing software.

Experience with recent versions of Microsoft Office suite (Teams, Outlook, Access, and Publisher) is preferred.

5. PREFERRED : Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program.

If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST.)

KNOWLEDGE, SKILLS, AND ABILITIES

1. Demonstrated leadership, problem solving and decision making skills. Ability to use independent judgment in applying guidelines to varied

2. Demonstrated ability to establish and maintain effective working relationships and to deal effectively and harmoniously with Commissioners, Borough staff, outside entities, professional colleagues, and other state and local governmental agencies.

3. Ability to communicate effectively and professionally, both verbally and in writing, to include composing, formatting and editing complex communications.

Experience in public relations preferred.

4. Ability to perform accurate and timely work in an organized and efficient manner with minimal direction, sometimes under stressful situations and short deadlines.

OTHER

1. A PROFICIENCY TEST MAY BE ADMINISTERED.

2. This position requires a criminal background check.

JOB CONTACTS :

All levels of Borough staff, Federal, State and local agency representatives. The general public. Elected and appointed officials.

JOB RESPONSIBILITY :

See basic functions and typical duties.

WORK ENVIRONMENT :

General office where conditions are pleasant, good and clean. Conditions where accidents / hazards are negligible. Requires short periods of moderate lifting, pushing or pulling (26 - 50 lbs.

May require reaching or bending.

Application Procedure :

Apply Online

Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting.

Online applications can be located at www.fsnb.gov / jobs.

For additional information please call (907) 459-1202 or the Borough Direct Job Line at (907) 459-1206.

The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application / interview / selection process, contact the Human Resources Office at (907)459-1202 or the EEO office.

The EEO Compliance Officer can be contacted at (907) 459-1309.

AN EQUAL OPPORTUNITY EMPLOYER

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