Legal assistant

Are you a legal professional seeking a prestigious and stimulating opportunity?

Our client, a true icon in the luxury jewelry sector, is looking for a Legal/Administrative Assistant.

You will play a key role in providing high-level administrative, legal, and paralegal support, while occasionally collaborating with the CEO and the Human Resources team.

From preparing board meetings and coordinating complex regulatory filings to conducting legal research and managing company records, your daily work will be rich, varied, and rewarding. We are looking for a fully bilingual individual with strong organizational skills, resourcefulness, excellent interpersonal skills, and at least five years of experience.

Ready to take your career to the next level with an exceptional company? Apply now or contact me directly to discuss!

Advantages
- Salaire compétitif
- Rôle permanent temps plein ( 40h/semaine)
- 3 semaines de vacances + 5 journées personnelles
- Rabais pour les employés
- Assurance dentaire et médicale
- Mode de travail hybride (au bureau du mardi au jeudi)

Responsibilities
Reporting to the Vice-President, Human Resources, Chief Legal Officer and Corporate Secretary, the Legal Assistant is responsible for providing legal administrative/secretarial support to the legal department as well as providing some administrative support to the human resources department

LEGAL ADMINISTRATIVE AND SECRETARIAL SUPPORT

· Draft agendas, minutes, emails, and correspondence for Board and Committee meetings.

· Manage Board document platform and help organize Board, Committee, and shareholder meetings.

· Provide administrative support for transactions, financings, and special projects.

· Coordinate SEC filings and EDGAR submissions.

· Maintain corporate records, Directors’ Handbook, and key lists (legal fees, trademarks, litigation, registered agents).

· Liaise with transfer agent for shareholder meetings, stock transfers, and option exercises.

· Conduct IP searches.

· Manage electronic filing system and compliance reminders.

· Prepare stock option agreements, update D&O questionnaires, and basic immigration documents for work permits.

· Obtain and maintain signed copies of agreements.

· Organize calendars, meetings, and travel; process expense reports and invoices.

· Draft, review, and translate correspondence and contracts (English/French).

· Handle departmental mail, file management, and supply orders; assist with daily administrative tasks.

OTHER ADMINISTRATIVE AND SECRETARIAL SUPPORT

· Provide administrative support to the human resources department as required

· Provide occasional administrative support to the President & CEO and other members of the senior management team, as required



PARALEGAL WORK

· Prepare and handle corporate filings

· Maintain registers and update organizational charts

· Help with preparation of shareholder meeting documents

· Prepare resolutions

· Conduct legal research

· Review certain documents for compliance

Qualifications
- A minimum of five (5) years in a similar position with basic knowledge of corporate laws

- Cegep degree in administration or equivalent experience

- Legal assistant certificate or equivalent experience

- Strong team values

- Strong interpersonal and communication skills

- Attention to detail

- Highly organized

- Ability to work under pressure and work on several files concurrently

- Excellent knowledge Word and Outlook

- Basic Knowledge of Excel and PowerPoint

- Bilingual: French and English (spoken/written)


Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.