Company Description
Thank you so much for considering our company in your career search! Classic Fire Life Safety is a leader in the fire protection and life safety industry because of our talented knowledgeable and motivated staff. We know that it is our people who make the difference and we are looking to grow our team of passionate professionals. Interested in joining us
Our goal is to partner with our customers to ensure their building and the people in them are safe from new building construction activities modernization activities and demand for system upgrades through to preventative maintenance and service.
Why join the Classic team
- CFLS is a caring company who values our staff.
- CFLS is local and is part of the community.
- CFLS is a full-service fire protection contractor.
- A great working environment with opportunities for career advancement.
- Comprehensive Group benefits.
- Educational assistance program.
- Employee referral bonus program.
- Social events : Building camaraderie and fostering a sense of community is essential.
Job Description
The Construction Administrator is motivated with a strong technical and administrative focus to support the companys IP field service and construction operations. The Administrator will be responsible for a variety of tasks within our IP Service and Construction Division from information tracking creating and managing purchase orders billing reviewing and delivering documentation from the reporting system and supporting the IP Account Manager Service Foreman and Construction Foreman. This position will require an ability to work effectively with other departments such as field services continuous improvement scheduling accounting IT and Sales. The Administrator will perform administrative functions and provide quality control support to ensure accurate and complete documentation records. This job description is to be used as a guideline only and may not incorporate all functions of the job.
The Construction Administrator is a part-time position with potential to move to full-time position who is responsible for but not limited to the following tasks :
PRIMARY ACCOUNTABILITIES
Technical and commercial documentation workflow from creation to finalization and records retention including :Opportunityverification / quality-check forservicecontract andserviceordercreation
ERPservicecontractestablishment byclient andserviceordertypeServiceorder anddocumentationpreparation forfieldstaff to complete in accordance with the scope of workInspectionreportframeworkestablishmentPurchase order creationVerification of finalserviceorder andinspectionreportaccuracyBillingERPservicecontract andserviceorder input / outputworkflowCloseoutdocumentsMaintain ERPdashboardCollaborate with accounting to resolve any issues with invoices and purchase orders creation and submission of billingWork withsubcontractors site leads andoperationalmanagers to rectifyworkflow issues as requiredAssist in the Project Management administration tasks such as updating project management software to reflect current project status and tracking and collecting required close out documentsMonitoring and ensuring project documents are up to date and filed in the correct project folderParticipate and collect required eCompliance reports and send out to General Contractors as requestedTrack and manage required engineering site surveysBe trained as a back up for other tasks including processing time sheets project tasks (permits invoicing job setup engineering close outs)Communicate with vendors obtain estimates for material and provide comparable dataOrder material as directed and requiredInventory managementVehicle management maintenance appointments and record keepingTools and equipment management maintenance and record keepingSafety program management monitoring training records arranging training other as requiredAssist IP Account manager with project documentsOther administrative tasks assigned by the Branch Director Winnipeg as needed and requiredSECONDARY ACCOUNTABILITIES
Ensure client records are accurate and updated in our ERP inspection reporting platforms network drives and filesMaking note of invoicing details special customer instructions and notes or information that are important to accurate complete the required workWork with IP Account Manager to establish client accountsProvide status updates to your Supervisor / teamSYSTEMS AND APPLICATIONS
Work daily within our ERP service documentation systems repository folders and invoicingUnderstanding of ERP financial systems and management reportingSKILLS AND ATTRIBUTES
Strong attention to detail and record keepingAble to process documentation and understand completeness formatting and consistency requirementsAbility to prioritize responsibilities time management people skills (communication) and teamwork are all necessary skills for success in this role.Meet customer deadlinesUnderstanding and ability to work with enterprise-wide systems and applicationsGood interpersonal skills with staff and customers working both in a team and independentlyStrong time management skills and ability to work in a fast paced environment in a quickly evolving industryEfficient and comfortable with technology and software applicationsWorking knowledge of service processes and reportingMust be able to multitask and prioritizeStrong interpersonal skills with staff and customersKeen understanding of customer careEnjoys working in a team environmentQUALIFICATIONS
Minimum 2 years experience in administrative support services positionEfficiency in Word Excel OutlookKnowledge in the sprinkler industry an assetWorking knowledge of Fire & Life Safety codes standards and systems would be considered an assetWe thank all applicants who apply but only those candidates who meet the above qualifications will be contacted for an interview.
Required Experience :
Senior IC
Key Skills
Abinitio,Cobol,Environmental Consultancy,Facility Management,Insulation,Asic
Employment Type : Part-Time
Department / Functional Area : Construction
Experience : years
Vacancy : 1