Administrative Assistant, Canada Research Chairs Program Office of Research Services

Administrative Assistant, Canada Research Chairs Program

Office of Research Services

Competition No. 25.12.357

Category

Closing Date

Full-Time Continuing (35 hours per week). MSA Band C (Steps 1-8) : $22.189 - $32.280 per hour. $40,400 - $58,749 per annum (Based on 35 hours per week). January 19, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Administrative Assistant, Canada Research Chairs Program for a full-time continuing opportunity with our Office of Research Services.

The Administrative Assistant provides comprehensive and centralized administrative support to the Office of Research Services, including the office’s key clients, the Canada Research Chairs (CRCs), in tasks associated with scheduling of meetings, event coordination and planning, and office supply management. You will provide general administrative support for the overall management of the CRC program through the Office of Research Services.

Key responsibilities include :

• Receiving inquiries from stakeholders (e.g. students, staff, faculty, guests / visitors, and public) and responding or referring as appropriate. This includes monitoring of shared email accounts related to CRC research centres / institutes;
• Managing the CRC(s) calendar, including prioritizing meeting requests, scheduling regular and recurring meetings, and processing of registration for conferences and other events;
• Assisting with and booking travel arrangements by providing options for the CRC for business / research purposes;
• Assisting with budget tracking, and running of financial reports for active research grants;
• Preparing, coding, and submitting of CRC(s) expense claims and reconciling monthly P-card charges for the CRC(s), as well as own P-Card;
• Providing support for meetings and event such as working sessions, round tables, seminars, symposia, including booking rooms, catering, and technology services , taking minutes, and preparing materials and
• Communicating general logistics to presenters, guests, faculty, and other audience members
• Other duties as assigned

Skills

You will have :

Qualifications

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes :

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact humanresources@macewan.ca and we will support you to the best of our ability.

Personal Information Collection Notification

The personal information collected through MacEwan University’s application for employment and is used to determine your qualifications for employment. If your application progresses to the next stage of the hiring process, this information may be shared with non-HR members of the hiring committee and interview panel. This collection is authorized by section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact Human Resources at careers@macewan.ca or phone (780) 497-5434.

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