Contracts Administrator

Summary :

The Contracts Administrator is responsible for supporting the end-to-end administration of service and supply contracts, with a strong emphasis on time management, organization, and compliance with government procurement requirements. The role involves coordinating tender submissions, managing contract execution, and maintaining accurate reporting throughout the contract lifecycle. Working closely with the sales and project teams, the Contracts Administrator ensures all documentation is complete, accurate, and aligned with both internal policies and client specifications. This position is well-suited to a detail-oriented professional with a solid administrative background in construction or infrastructure settings, particularly within the public sector. This is a full time role, based out of our head office in Vaughan, ON.

Key Responsibilities :

• Manage all contract obligations, including expiry dates, extensions, variations, and certificates (e.g., COI, WSIB, business licenses, safety policies, and insurance). Collaborate with HR as needed. Maintain accurate contract records and registers, ensuring all key dates, deliverables, and compliance requirements are tracked and up to date.
• Assist with audit preparation and documentation control for compliance reviews.
• Support the preparation and submission of RFPs, RFQs, EOIs, and other tender documentation, ensuring alignment with government procurement requirements.
• Coordinate contract award and execution processes, including document formatting, approvals, and signatures.
• Ensure contract documentation meets client specific requirements.
• Track and submit monthly or milestone-based reporting (e.g. performance metrics, contract KPIs, workforce reporting, progress updates).

Requirements and Skills :

What Mircom Offers :

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code. In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.

Disclaimer :  Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or website will be considered unsolicited