event coordinator
- Work Term : Permanent
- Work Language : English
- Hours : 37.5 hours per week
- Education : Bachelor's degree
- Experience : 3 years to less than 5 years
- or equivalent experience
Tasks
- Promote conference and meeting services or special events
- Inspect and select sites
- Develop marketing and communication plans
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Develop registration systems and information materials
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for social events and guest programs
- Manage Event Logistics
- Plan and oversee Webinars
- Project management
Computer and technology knowledge
- Google Docs
- Jira
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- Salesforce
Area of work experience
- Business
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Trade associations
Security and safety
Criminal record check
Transportation / travel information
- Valid driver's licence
- Own vehicle
- Own transportation
- Willing to travel
- Willing to travel for extended periods
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Ability to multitask
Screening questions
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Bonus
- Group insurance benefits
- Life insurance
- Mileage paid
Other benefits
- Free parking available
- Learning / training paid by employer
- On-site amenities
- Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
- Travel insurance
- Wellness program
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