Payroll Analyst

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We are looking for a Payroll Analyst, to join our Waterloo office in Ontario, with advanced knowledge of Canadian payroll legislation and compliance to join our team. This is an exciting opportunity to step into a complex, multi-province payroll environment for ~2,000 employees, and contribute to payroll accuracy, compliance, and process improvement.

As a Payroll Analyst, you will manage end-to-end payroll processing for employees across multiple provinces, and entities, ensuring compliance with federal, provincial, and local payroll legislation. Working with ADP GlobalView (GV) and integrated HRIS systems, you’ll ensure accuracy, timeliness, and compliance in every payroll cycle.

You’ll also collaborate closely with HR, Finance, HRIS and other internal partners to deliver reporting, audits, and payroll insights while continuously improving processes and maintaining strong internal controls.

Our Hybrid Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, 3 days a week to contribute, connect and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

• Insights and Reporting: Review full pay and balance reports to ensure accuracy and completeness prior to release.
• Solutions Analysis: Interpret data and identify possible answers. Involves navigating a wide variety of processes, procedures, and precedents.
• Internal Client Relationship Management: Build effective working relationships within the internal client organization, delivering high-quality professional services with guidance from senior colleagues.
• Information and Business Advice: Provide specialist advice on the interpretation and application of policies and procedures, resolving queries and issues and referring very complex or contentious issues to others.
• Financial Policies, Guidelines, and Protocols: Manage benefits premium deductions and group RRSPs. Prepare transfers to third parties and ensure compliance with internal and government requirements in collaboration with stakeholders when required. Manage banking of hours and statutory holidays. Manage employee data changes, new hires, and terminations accurately and confidentially.
• Financial Information Systems: Generate and analyze payroll reports for leadership, Finance, and HR teams. Conduct audits and reconciliations to ensure payroll accuracy. Support compliance reviews and identify opportunities for process improvement.
• Payroll Administration: Verify and reconcile payroll data between HRIS and ADP GlobalView. Ensure timesheets are completed at all levels. Have excellent knowledge of provincial overtime laws. Conduct payroll checks and ensure source documentation is adequately reflected in the payroll system.
• Operational Compliance: Ensure compliance with multi-province tax laws, overtime, vacation pay, statutory holidays, termination pay rules, etc.

System & Process Support

• Maintain and support ADP GlobalView system functionality, updates, and integrations.
• Collaborate with Finance on reconciliations, remittances, and third-party payments.
• Recommend and implement process improvements for efficiency and accuracy.
• Employee & Stakeholder Support
• Provide timely and professional responses to employees, manager, and government inquiries.
• Act as a subject matter expert on Canadian payroll legislation and compliance.

What you will bring to the Team:

• PCP designation with the National Payroll Institute (or in progress).
• Post-secondary education in Business, Accounting, HR, or related field.
• 8+ years of Canadian payroll experience across multiple provinces.
• Advanced knowledge of payroll legislation, compliance, and reporting.
• Systems expertise: ADP GlobalView, Excel (advanced). Oracle/BST experience is plus.
• Demonstrated experience with audits, reconciliations, and internal controls.
• High attention to detail with strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Strong understanding of payroll government regulations, tax compliance, and related legal requirements.
• Strong organizational and time management skills in a fast-paced environment.
• Proven ability to handle sensitive and confidential information with integrity.
• Collaborative, self-motivated, and customer focused.

The salary range for this position is: $63,300 - $105,500K

The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.

The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans.

This position is for an existing vacancy.

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.