Program Assistant

The Municipality of Chatham-Kent has an opening for a temporary full-time Program Assistant with the Public Health Unit.

This temporary full-time opportunity is for a period up to three (3) months.

Preference given to CUPE 12.3 members

Job description

The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.

Essential responsibilities

• Demonstrate Chatham-Kent’s core values and competencies
• Greet the public in person or on the phone and provide information
• Clinic / appointment scheduling
• Specific records management, i.e. photocopying, faxing, mail, minute distribution, purchase orders, etc.
• Documentation processes (e.g. web, phone messages, appropriate use of forms, minute taking, etc.)
• Inventory and resource supply management (e.g. tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)
• Equipment operation, management, and maintenance
• Meeting, workshop, and event planning, organization, coordination, bookings, and registration
• Resource design and / or formatting
• Schedule and event calendar maintenance
• Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings
• Participate in the development of operational plans, objectives and workplans and document activities

Essential qualifications

• College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program
• Two (2) to four (4) years related administrative experience
• Experience working in an office administration role including reception, documentation process, and records management experience preferred
• Excellent communication skills, written and verbal
• Experience with social / digital media including posting on Twitter, Facebook and Instagram and updating webpages
• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)

Other qualifications

• Knowledge of continuous quality improvement principles (CQI) and / or experience participating in CQI projects is an asset
• The ability to communicate both written and oral French language is an asset

Work environment / hours of work

• This position works indoors
• This position works weekday hours, with occasional evening hours

Driver’s licence / vehicle requirements

Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check requirements

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following : education / certification verification and employment reference check.

Essential physical and / or safety requirements

• Mask fit testing (N95)
• 2 step TB skin test
• Sitting : frequent sitting in a chair (sitting at desk completing computer work)
• Hands : frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)

Benefits

This temporary full-time position will receive vacation and statutory benefits in accordance with Employment Standards Act.