Admissions Administrator

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Job Description

This competition is open to all applicants; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. This position is a part of the Non‑Academic Staff Association (NASA). This position has a term length of 2 years from the date of hire, with the possibility of extension, and offers a comprehensive benefits package.

Location

This role is in‑person at North Campus Edmonton.

The Undergraduate Medical Education office in the Faculty of Medicine & Dentistry supports students in a four‑year program leading to the degree of Doctor of Medicine (MD). Reporting to the Admissions and Academic Records Coordinator, the Administrator, MD Admissions assists in the process, evaluation and selection of applicants to the MD Program. The incumbent responds to inquiries from prospective and current applicants by providing accurate information regarding admission requirements. Responsible for MD Admissions related data analysis, supports admissions research and statistical analysis.

Responsibilities

• Responds to inquiries from prospective applicants, school counselors, parents, university community, professional community regarding requirements to be considered for admission, course equivalencies, document deadlines, etc. via phone calls, emails, and in‑person inquiries
• Collaborates with the University of Alberta Slate team to update, test, and manage the MD Program‑specific question and form requirements
• Creates reports based on a complex ranking structure for selection for interview and admission
• Compiles, prepares, and organizes information and documentation for data reporting of MD Admissions rankings and statistics to MD Admissions Committee, Faculty, University of Alberta, and outside organizations
• Ongoing research, evaluation and analysis of admissions data (using Excel and SPSS software) by Admissions and Academic Records Coordinator and Assistant Dean, Admissions

Qualifications

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

About Us

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross‑section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

About The Team

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

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