IT Asset & Licensing Analyst

Reporting to the Director, Security Operations, the successful candidate will manage all hardware and software assets, ensuring the efficient use of resources and cost-effectiveness. This role will be an important part of Fasken’s overall strategy and will establish an asset management process (ITAM) to provide up-to-date information to reduce risks and optimize costs.

Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit .

At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self starter who values working in a collaborative team-based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues
• Always treating sensitive and confidential matters with discretion and diplomacy

Primary Responsibilities:

• Asset Management Maintain an accurate inventory of all hardware and software assets Track and manage the lifecycle of assets, including acquisition, deployment, maintenance, and disposal Ensure compliance with software licensing agreements and avoid over-licensing or under-licensing
• Contract and Agreement Management Oversee contract renewals and manage vendor relationships to ensure the firm is receiving maximum value Monitor and analyze contract performance to identify cost-saving opportunities Provide regular reports to application & system owners on upcoming license and maintenance renewals Ensure timely renewals and adherence to contract terms
• Vendor Management Negotiate with vendors and suppliers to secure favorable terms and pricing Develop and maintain strong relationships with key vendors and suppliers Evaluate and select vendors based on service, quality, cost, and reliability Coordinate with internal governance teams on vendor risk management
• Invoice & Cost Management Ensure proper coding and timely payment of IT invoices Identify and implement strategies to reduce costs and improve efficiency in asset utilization Applying FinOps best practices to monitor and analyze cloud environments and create recommendations based on budget, best practices, timelines, and goals Monitor, control, and assess budget alignment for expenditures related to hardware and software assets Provide regular reports on asset performance, usage, and cost-saving measures
• Policy and Procedure Development Develop and enforce policies and procedures for asset management Ensure compliance with legal and regulatory requirements related to IT assets Train and educate staff on asset management best practices

Required Knowledge and Experience

• Bachelor’s degree in information technology, Business Administration, or a related field
• Minimum 3 years' experience in asset management, preferably within a law firm or corporate environment
• Strong negotiation and vendor management skills
• Excellent analytical and problem-solving abilities
• Proficient in asset management software and tools
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team

Pay Range

$78,000 – $88,000 per annum. Pay range to be commensurate with experience.

Diversity and inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.