Administrative Assistant - 12-month Contract

Ref. No. : 112694

Position : Administrative Assistant Global Investment Firm

Location : Toronto, ON

Job Type : 12-month fixed-term contract

Perks : 4-days onsite, attractive salary + bonus

Quantum Management Services has a great opportunity for a pro-active and highly efficient Administrative Assistant with their Global Investment client Downtown.

Responsibilities :

• Provide extensive administrative support to a team of finance and investment professionals.
• Efficiently manage travel arrangements including flights, accommodations, and transportation for team members traveling internationally.
• Coordinate and maintain multiple calendars for executives, scheduling meetings, conference calls, and appointments while prioritizing and optimizing time management.
• Spearhead the planning and execution of team events.
• Collaborate closely with external partners, vendors, and assistants to facilitate the scheduling of meetings and events across diverse global locations.
• Collaborate with executive assistants and cross-functional departments to enhance operational efficiency and departmental support.
• Handle expense reconciliations, inputting data accurately into the expense management system.
• Assist team members in meeting preparation, providing documents, agendas, and briefing materials to ensure meetings run smoothly.
• Safeguard highly sensitive and confidential information concerning daily departmental activities.

Requirements :

• Bachelor's degree preferred, or equivalent relevant experience.
• Proven track record in administrative support roles, ideally within a finance or investment environment.
• Strong organizational and multitasking abilities, proficiently managing complex tasks with efficiency and accuracy.
• Proficiency in calendar management, travel coordination, and expense reconciliation.
• Demonstrated ability to handle sensitive information discreetly and maintain confidentiality.
• Adaptability to thrive in a fast-paced environment and accommodate shifting priorities.
• Proficiency in Microsoft Office Suite and other relevant software applications.

If interested in learning more about this postion, please submit your updated resume to for consideration.

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