Office Services Specialist

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts.

The Piedmont Health District proudly serves 7 counties and the local health departments within, including Prince Edward, Amelia, Nottoway, Lunenburg, Charlotte, Buckingham and Cumberland.

Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support.

Characteristic duties may include : routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered.

The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices.

May be responsible for maintaining timesheets and entering time / leave taken into timekeeping / payroll system for assigned program area.

VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following : hepatitis B, measles, mumps, rubella, and varicella;

a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10

years); and the current year's seasonal influenza vaccination.

This is a restricted position, which is solely funded by the Public Health Infrastructure Grant ending Noember 30, 2027.

The availability of funding is scheduled for review before the grant expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family / personal, and annual leave.

Minimum Qualifications

• Knowledge of office principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment

Additional Considerations

Experience in an office setting

Special Instructions

You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name : Hope Bates

Phone : 434-392-3984

Email : ov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter.