About the Opportunity
Physical Filing and Digital Data Management
- Assist with organizing and filing of documents including purchaser lot files
- Assist with Digital system organization
- Entering of Purchaser information into Newstar
- Update mail merge file onto Newstar Sales
Office Management Duties
- Ensure office supplies are stocked
- Perform office supplies inventory count
- Ordering of office supplies
- Assist with maintaining supplies for sales and site offices
- Maintenance of phone system management including onboarding and off boarding of individuals
- Assist with various office maintenance contract renewal
- Assist with office health and safety initiatives
- Maintaining boardroom meeting schedule
Administration Duties
- Liaison with Lawyers on closing
- Liaison with property management for condo projects
- Assist with Agreement of Purchase and Sales preparation
- Receive, sort and distribute daily mail / deliveries and couriers
- Maintain schedule for boardroom meetings
- Minute taking at meetings
- Maintain schedule for boardroom meetings
- Minute taking at meetings
About You
- 2 years of experience in a similar role
- Experience with the sales and documentation process of commerical homebuilding a strong asset
- Excellent communication skills
- A strong sense or organizational skill and time management
- Experience with NewStar and MS Office Suite an asset
Salary
$55 000 $60 000 / year
How to Apply
Click the Apply Now button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #414677 .
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.
A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
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