Coordinator - Office Administration

Position Summary

The Office Administration program (OA) has a vacancy for a Coordinator whose responsibility will be to act independently in routine administrative matters pertaining to the program.

The Program Coordinator is involved in establishing policies, identifying and developing external contacts, providing day-to-day work leadership and ensuring departmental participation in the selection process.

In addition, the Coordinator makes recommendations on vacations, short-term leaves of absence, advises students and the public in regard to the nature and scope of the program area and participates in the recruitment of students, and supports quality assurance undertakings.

The coordinator is responsible for liaising with Office Administration online partner institutions, and managing the day-to-day operations of the programs, in consultation with the Dean, Faculty of Arts, Science & Management.

The Program Coordinator is responsible for providing up-to-date information to potential OA students, including reviews of potential program waiver students.

The Program Coordinator is responsible for supporting the development of program-related policy, communicating priorities to program faculty, workload planning, and attending coordinator meetings with other partnership post-secondary institutions, and any other additional duties as required.

Position Competencies Candidates should consider that the following competencies are necessary for the successful performance of the duties and responsibilities :

• Collaborative skills and the ability to build a team environment and support change management.- Ability to foster a collegial, positive, student-centered working environment that supports learning for students, faculty and staff.
• Demonstrated organizational and interpersonal skills.- Demonstrated leadership skills and abilities including the ability to provide educational leadership to a diverse department / school as well as collaborate across departments / schools.
• Experience and interest in program design, development, delivery and evaluation within a post-secondary environment.- Knowledge of and / or interest in financial management practices, including budgeting and expenditure control.
• Knowledge of and / or interest in human resource management practices. Duties & Responsibilities - Collaborates with program faculty to maintain a safe and supportive environment for students and instructors- Supports internal and external reporting as required.
• Supports scheduling of courses and development of work assignments for program faculty.- Provides guidance to students in identifying suitable career pathways based on their individual aspirations.
• Establishes meaningful connections with student advisors to support program-specific advising.- Maintains effective communication with interested parties, including faculty, staff, and external partners, to foster collaboration and promote program success.
• Collaborates with high school recruiters and marketing professionals to increase program visibility and attract prospective students.
• Develops and cultivates relationships with professionals in the community in consideration of program quality assurance initiatives.
• Ensures Indigenization practices are incorporated into program planning and curriculum development.- Provides support to students experiencing challenges and helps promote well-being.
• Coordinates work placement opportunities as necessary. Required Education & Experience - A Bachelor’s degree in a discipline relevant to Office Administration;
• a Masters’ degree in an appropriate discipline is preferred;- Provincial Instructors Diploma is preferred;- Evidence of ongoing professional development in Office Administration is required;
• Minimum of three years of related online and face-to-face teaching experience at the post-secondary level is required;- A minimum of three years of related experience in the field of office administration or office management is required;
• Experience in curriculum design and development is preferred. Required Knowledge Skills & Abilities - Knowledge of technical experience with Brightspace (D2L LMS);
• Advanced level of knowledge and proficiency with computer applications in the context of best business practices;- Demonstrated excellent instructional abilities, using a variety of creative and motivating approaches to stimulate learning within an online learning environment;
• Demonstrated commitment to student success;- Demonstrated excellent interpersonal, oral and written communication skills;
• Excellent organizational and time management skills with the ability to plan, prioritize, and efficiently meet deadlines;
• Demonstrated ability to work individually and cooperatively in a team environment with online faculty, coordinators, online student groups, employers and staff.
30+ days ago