Administrative and Finance Assistant

Administration

Posted Date : February 11, 2026

Role

The Administrative and Finance Assistant position is located in our Calgary head office, supporting the executive team, administration team, finance team, and our clients. This individual will perform various administrative and financial functions, and ensure that daily finance operations function efficiently and effectively.

It is imperative that this individual is professional, well-organized, and dependable, with a high degree of discretion when dealing with confidential business matters.

Areas of Accountability

The Administrative & Finance Assistant will be responsible for :

Finance and Accounting Support (Transactional)

• Support Accounts Payable and Accounts Receivable processes, including invoice entry, tracking, and follow-up.
• Enter and maintain financial data in QuickBooks Online and BQE Core.
• Prepare monthly bank and credit card reconciliations for controller review, including multiple currencies.
• Process and reconcile corporate credit card statements with supporting documentation.
• Maintain organized financial records and supporting schedules.
• Assist Controllers with month-end close preparation and audit support.
• Flag discrepancies, missing documentation, or unusual transactions for escalation.

Human Resources & Employee Support

Projects Support

Qualification Requirements

Along with an enthusiastic and professional attitude, you must also have :

What Catch Offers