Administrative Assistant

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Your mission should you accept it:

Under the responsibility of the Director ofLegal Affairs, we are looking for a dynamic, rigorous and organized Administrative Assistant to support several departments at Borea. The ideal candidate has an excellent sense of priorities, professional communication skills in French and English, as well as solid experience in administrative support in a corporate or technical environment. The position requires close collaboration with several departments, as well as the ability to simultaneously manage several files in a rapidly changing context. The candidate must reside in the Quebec City area or in the surrounding area.

Do you have what it takes? Positive energy and...

• Training in administration, office automation or any other relevant field (a bachelor's degree is an asset);
  
• Minimum of 2 years in a similar administrative role within a company or corporate environment (experience in the field of construction or technical projects is considered an asset);
  
• Excellent writing skills and attention to detail;
  
• Proficiency in computer tools, including Microsoft Office suite (Word, Excel, Outlook), Sharepoint, Workday, Salesforce or similar platforms (an asset);
  
• Advanced proficiency in spoken and written French;
• Advanced proficiency in spoken and written English to communicate daily with our business partners outside Quebec, particularly in the United States. Must be able to draft communications and review documents in English;
  
• Ability to work independently while collaborating effectively with internal teams.

What you will do to complete this mission successfully:

• Assist the team in the management and follow-up of documents, internal contracts, reports and other administrative files;
  
• Write, revise and format various administrative documents, presentations and internal communications;
  
• Follow up on deadlines and ensure that ongoing files are continuously updated;
  
• Coordinate communication between different departments, as well as with external partners;
  
• Manage calendars, organize meetings, prepare required documentation and write minutes as required;
  
• Ensure the management, organization and classification of the department's files, archives and documentary databases;
  
• Contribute to internal initiatives, including document management, process improvement, and administrative governance.