Transition Associate

Transition Associate

Location : This posting is for an existing vacancy in Wellington-Altus’s Winnipeg or Saskatoon office.

Our organization :

Founded in 2017, Wellington-Altus Financial (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Independent Advisor Solutions Inc., and Wellington-Altus Private Wealth Inc.—the top-rated

• investment dealer in Canada and one of Canada’s Best Managed Companies. With nearly $40 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.
• Investment Executive 2025 Brokerage Report Card.

The opportunity :

Reporting to the Manager, Transitions, the Transition Associate will be responsible for supporting Transitions for the purpose of onboarding new Advisor Teams. Transition Associates play a key role in the growth of our business, utilizing their exceptional client service skills, combined with their keen eye for detail and process improvement to successfully manage and complete the tasks and projects associated with Advisor Onboarding.

Key responsibilities include :

Prepare account documentation & complete quality control processes Review Personal Information Form (PIF).

Analyzing information contained in PIF to establish account types, platforms, additional forms and selecting templates for various scenarios per household.

Identify missing information, documentation, and forms.

Completing templates and preparing packages.

Manage documentation finalization, workflow initiation, and follow-up Upload or print (depending on mode of delivery) packages for delivery to client.

Package tracking throughout workflow process at various levels.

Upload to DocuSign.

Complete documentation corrections Communicate with various departments to identify and rectify required corrections.

Update documentation as required.

Reinitiating and continue workflow to completion.

Complete ongoing reporting Complete package tracking via Transition Tracker.

Complete Daily Summary reporting on metrics.

Update and maintain Smartsheet data and documents.

Complete ad hoc reporting, as required.

Complete transfers processing Review transfer forms for accuracy and completeness.

Initiate transfers via partner website / tools.

Track, reconcile and follow up on all transfers.

Monitor transfers for rejections and reprocess if necessary.

Provide support to incoming & recently-transitioned IA teams Act as a general resource person concerning the firm’s products, procedures, and policies.

Liaise with marketing provider and IT provider to support the onboarding of teams.

The ideal candidate will possess :

Conditions of employment :

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

If you require accommodation for the recruitment process, please let us know at the point of application.

To apply :