Project Administrator, Commercial Mechanical
Are you a master organizer who can multi-task in a dynamic, fast-paced environment? Does being a part of an organization that builds and works on complex projects excite you?
Do you like being the go-to person who supports your team? Take the leap and make your mark at Plan Group !
As a Project Administrator , you will :
- Generate monthly New Business Report and summarize for management review.
- Update Active Job List and correspond with PM’s on a monthly basis to track project status and completion dates.
- Create monthly ToolWatch reports and distribute to PMs for their acknowledgement and action where required. Track and log PM acknowledgement.
- Ensure compliance with LPR reporting by foreman. Create and distribute regular LPR reports per project.
- Ensure foreman complete and submit two-week-look-ahead forms weekly. Log and record.
- Manage Stabilization fund process, including tracking timesheets, supplier invoices, Consultant Sign-Off letters and submitting packages to Local Unions per project % complete intervals.
- Completes and submits job startup request forms & prepares new job folders on network drives including uploading of estimating files.
Complies all required documents (Form 1000, WSIB, COI, Bonding, H&S documents, etc.) at each project start to for submission to client.
- Keep record and log of all active subcontractor regulated documents (Form 1000, WSIB, COI). *Non-subcontract service providers.
- Prepares and compiles close out documents and coordinates with ECS for As-Built drawing completion.
- Perform line material goods receipt entry in Coupa. Reconcile with original Purchase Requisition.
- Setup user and project profiles in ProCore and enter budget ($,Hr) uploads.
- Update and maintain all latest file templates. Archive obsolete copies, update new templates as directed.
- Schedule and administer Department, Estimating Handover, & Post Construction meetings. Take and distribute minutes.
- Maintains health and Safety training records for department (PMs, Coordinators, Foreman). Advise when training has expired.
- Provide administrative support as required; schedule meetings, manage department files, mail distribution and uniform requests.
Our ideal candidate has :
- A certificate or diploma in office or business administration.
- Minimum of 2 years’ administrative experience
- Experience in the construction industry an asset
- Ability to perform and communicate in a highly professional and effective manner.
- Exceptional interpersonal and organizational skills and the ability to prioritize under pressure.
- High level proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Adobe Acrobat.
Project Administrator, Commercial Mechanical
Are you a master organizer who can multi-task in a dynamic, fast-paced environment? Does being a part of an organization that builds and works on complex projects excite you? Do you like being the “go-to” person who supports your team? Take the leap and make your mark at. Update “Active Job List” an...
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