Bilingual (French) Project Admin Assistant-Salesforce- HR- Bank (HYBRID)

One of our major banking clients is looking for a Bilingual (French) Project Admin Assistant-Salesforce- HR- Bank (HYBRID) Length : 8 months contract with the possibility of extension Location : Montreal, QC - Hybrid (4 days / week onsite- expected to come in additional days if the business requires) Working Hours : 8-4 may need to work Canadian holidays Hybrid Role - currently 4 days in office, expected to come in additional days if the business requires ROLE MANDATE : The individual will perform a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to their manager and their direct reports.

The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Candidate Value Proposition (CVP) : This role allows the candidate(s) to work in an established institution and with multiple groups within the bank, which will allow candidate(s) to build effective skills and confidence.

The individual is exposed to other lines of business, as there are lots of opportunities for learning, growth, and development.

Group Culture : This individual will be working in a collaborate, fast-paced and friendly environment. MS Teams is available throughout the day for team members to communicate.

Teams are very supportive of one another. The ideal candidate will be fluent in both French and English, professional have strong organization skills, with strong attention to detail.

Performance evaluations will be based on KPIs and feedback conversations. This role consists of an even combination of independent and collaborative work.

ROLE RESPONSIBILITIES (including but not limited to) : - Supports the execution of strategic initiatives; includes tracking metrics and milestones - Builds effective relationships with internal / external stakeholders - Analyzes data and information to provide insights and recommendations - Leads the planning, coordinating, and implementing department events - Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group - Coordinates and monitors budgets and reporting on results vs.

budget - Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities - Manages and monitors calendars and upcoming events - Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation - Supports the coordination and implementation of department events - Develops and maintains a filing system;

ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available - Supports the development of tailored messaging, which may include writing, editing, and distributing communications (e.

g., correspondence, presentations, policies & procedures) - Dispatches outgoing communications - Answers central phone line, responding to and resolving / escalating inquiries - Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements - Prepares and logs departmental expense claims and reports.

Tracks expenses to ensure they stay within budget - Makes travel arrangements, booking flight / hotel reservations as needed - Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations - Maintains supplies inventory by checking stock to determine inventory level;

anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies - Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and / or divisional guidelines to ensure consistency in entitlement and to determine staff availability - Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.

Collaborates with internal and external stakeholders to deliver on business objectives - Organizes work information to ensure accuracy and completeness - Completes complex & diverse tasks within given rules / limits and may include handling escalations from other employees - Analyzes issues and determines next steps - Broader work or accountabilities may be assigned as needed MUST-HAVE SKILLS : - Bilingual (fluent in French and English - both written and verbal) - 3-5 years of experience in an administrative / professional support function - 3+ years of experience in customer service and / or 5+ years of experience in an administrative role - Salesforce experience - Proficient in MS Suite (Outlook, Excel, etc.

NICE-TO-HAVE SKILLS : - Former banking / FI experience - Concur experience SOFT SKILLS : - Strong attention to detail - Ability to work independently and with a team - Professional demeanor - Relatable, ability to take on challenges - Honest and open viewpoint - Strong organizational skills - Collaboration and team skills - Analytical and problem-solving skills - Punctual Educational Requirements : - College / University Degree or Diploma URGENT : Please read the job description above.

If this interests you, apply to the job with your most updated resume, including your contact number and email address. The recruiter in charge of this role is Yangzom.

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply! Please note : Adherence to our end client's vaccination policy is a requirement.

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