Service Administrator

At Flynn, it's not just a job, it's a career Location : Saskatoon, SK Employment Type : Office, Salaried, Full-Time Job Functions : Administration, Organization, Coordination Industry : Building EnvelopeThis position will be based out of our Saskatoon location, reporting to the Service Manager. General and Project Administration : High volume file management and ensuring all information is updated and accurateCollection and maintenance of customer contact and relevant informationUnderstanding the various roles of the Service Department to ensure all calls and information is directed to the correct personAssist with Accounts Payable and Accounts Receivables on Service billingsWorking with various people to ensure all related documents are present and readily available Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POsManagement and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filedPreparing warranties as required (standard, OIRCA etc.) as well as insurance requestsCreating and closing subcontracts and submitting pay requests Field Support : Time card collection and review and payroll back-up if requiredMaintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed Ensuring CVOR logs are sent to Regional Health & Safety Manager each monthOther duties as required What we Offer : Competitive wages and benefitsRRSP matchingGreat environment where our motto is “Flynn Family Winning Together”!On-going career development programs through our in-house Flynn University and eLearning courses What we are Seeking : 2 years experience in an administrative role is considered an assetExperience working in a construction environment is considered a strong asset Invoicing and accounting experience is considered an asset Must be organized and self-motivated with a sense of urgency Ability to work in a fast-paced environment and be flexible Able to prioritize competing deadlines and manage a high volume workload efficiently Customer service oriented with a courteous and professional phone manner Strong skills using the Microsoft office package; Word, Excel and Outlook #LI-IC1Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team. Disclosure : We use an AI-powered system to initially screen resumes. However, all applications / resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.This posting is for an existing vacancy within the organization. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.