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Facilities Assistant
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John the Plumber OttawaNepean, Ontario, CanadaFacilities Assistant
Robert HalfToronto, ON, CA- Temporary
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We are seeking a Facilities Assistant to join our team, based in Toronto, Ontario. This role primarily involves administrative duties related to work orders, budgeting, and data entry in a proprietary work order system. Additionally, it requires dealing with vendors, internal coordination, and general maintenance tasks. This position offers a long-term contract employment opportunity.
Responsibilities :
- Accurately process and manage work orders
- Handle administrative duties related to budgeting
- Input data into the proprietary work order system
- Facilitate communication and coordination with internal stakeholders
- Deal with vendors and external clients, ensuring excellent customer service
- Oversee the maintenance of conference rooms
- Perform light kitchen duties as needed
- Undertake any general ad hoc administrative tasks
- Utilize skills in CMMS, Computerized Maintenance Management, Concur, IBM AS / 400, Kronos Timekeeping System, About Time and Budget Processes.
- Proven experience and familiarity with CMMS (Computerized Maintenance Management System).
- Proficient in using Concur for managing business expenses.
- Demonstrated knowledge and experience with IBM AS / 400 system.
- Proficiency with Kronos Timekeeping System for accurate employee time-tracking.
- Experience with 'About Time' software for mobile resource management.
- Understanding and experience with budget processes, especially within a facilities management context.
- Strong communication skills, both written and verbal, for effective coordination with team members, vendors, and management.
- Ability to manage and maintain conference rooms, ensuring they are ready for meetings and events.
- Exceptional customer service skills, with a focus on providing support to staff and visitors in the facility.
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