Virtual assistant Jobs in Otterville, ON

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Virtual assistant • otterville on

Last updated: 2 days ago

Executive Assistant

The Pod GroupGrey and Bruce Counties, ON, CA

Full-time

Quick Apply

ADAPTABLE • DETERMINED • ENTHUSIASTIC • HANDS-ON • STRATEGIC.A youth-based, non-profit charitable organization that is a leading provider of child and youth mental health services in Ontario, dedic...Show moreLast updated: 30+ days ago

Promoted

Casual Administrative Assistant

Superior North Catholic District School BoardOntario, Canada

CA$19.25 hourly

Full-time

Casual Administrative Assistant.Start Date : As Soon As Possible.Our Lady of Lourdes Catholic School, Manitouwadge.Holy Saviour Catholic School, Marathon. Martin Catholic School, Terrace Bay.Holy Ang...Show moreLast updated: 30+ days ago

Ontario Nurse Practitioner (NP) | Clinic | Virtual & On-Site Options

HealthOPMOntario, Canada

CA$110,000.00–CA$117,000.00 yearly

Full-time

Quick Apply

Nurse Practitioner (NP) Flexible Assignments | Virtual & On-Site Options.Full-Time & Part-Time | Competitive Pay | Immediate Start | $110,000 to $117,000 annually.Join HealthOPM Empowering ...Show moreLast updated: 14 days ago

Promoted

Marketing Assistant

SialbéOntario, Canada

Full-time

The ideal candidate is a highly organized self-starter who is capable of working cross-functionally on the planning and the implementation of marketing projects. You will need to display versatility...Show moreLast updated: 2 days ago

Dialysis Unit Assistant

Tillsonburg District Memorial HospitalOntario, ON, CAN

CA$25.81–CA$26.39 hourly

Quick Apply

Tillsonburg District Memorial Hospital is actively seeking applicants for a Dialysis Unit Assistant (DUA) position.The Dialysis Unit Assistant (DUA) plays a key role in the Satellite Dialysis Centr...Show moreLast updated: 30+ days ago

Promoted

Work-From-Home Benefits Consultant – Globe Life

InsureTalent StaffingTillsonburg, ON, Canada

Remote

Full-time

Globe Life American Income Division (part of Globe Life, a NASDAQ traded company) is looking for Benefit Representatives to help manage growing client needs and help provide both new and existing c...Show moreLast updated: 7 days ago

VON Virtual Job Fair - Ontario

VONPeel, Ontario

CA$25,000.00 yearly

Remote

Position at VON Canada (Ontario).You are invited to attend one of our upcoming Virtual Job Fairs, attendance is free!.This will be a great opportunity to connect with a VON recruiter and learn more...Show moreLast updated: 30+ days ago

Assistant Controller

N. Harris Computer Corporation - CADOntario, Canada

CA$85,000.00–CA$95,000.00 yearly

Full-time

This is your chance to join a fast-paced organization with a large, stable and continuously growing presence in the vertical market software industry!. Harris is currently looking to hire an Assista...Show moreLast updated: 30+ days ago

Assistant Controller

Kontron S&T GroupOntario, Canada, Canada

Location : Ontario, Canada, Canada.We are actively looking to fill the following position, temporarily, 6-month contract : . Reporting to the Controller, the successful candidate will support various d...Show moreLast updated: 30+ days ago

Information Practice in Virtual Worlds : Exploration of Information Evnironments

University of TorontoOntario, Canada

CA$52.97 hourly

Duties(Unless specified as marking positions may include but are not limited to one or more of the following) : Conducting in-person tutorials and maintaining scheduled office hours, students e-mail...Show moreLast updated: 13 days ago

Sales Supervisor

Steve MaddenOntario, CA

CA$17.00–CA$21.00 hourly

Full-time

The Sales Supervisor supports the management team and performs all functional tasks as assigned.The Sales Supervisor assumes leadership and managerial responsibilities when the Store Manager and As...Show moreLast updated: 30+ days ago

Promoted

Psychiatrist (Ontario) , Ontario

PsychpartnersON, Canada

Provide individual, couples, and family therapy sessions using evidence-based practices to help clients achieve their mental health goals. Job Posting : Psychiatrist (Virtual or In-Person).PsychPartn...Show moreLast updated: 30+ days ago

Finance Assistant

Bizmatics IncOntario, Canada

CA$25.00 hourly

Remote

Full-time

Harris Computer Systems is seeking a Finance Assistant to work closely with both finance and the operational team, in providing financial support for the division. As a Finance Assistant, you will b...Show moreLast updated: 30+ days ago

Educational Assistant - Long-Term Occasional - 0.5 FTE

York Region District School BoardOntario, Canada

CA$22.05 hourly

Incumbents must possess a secondary school diploma and two year or three year Community College Diploma in one of the following : Child & Youth Worker, Registered Early Childhood Educator •, Behavior...Show moreLast updated: 30+ days ago

Reference / Circulation Assistant, Markham

York UniversityOntario, Canada

CA$67,511.00 yearly

The Reference / Circulation Assistant role is responsible for providing library users with a broad range of information and assisting with reference inquiry services by in-person, email, telephone an...Show moreLast updated: 30+ days ago

Promoted

Benefits Representative | Full-Time Remote

InsureMatch StaffingTillsonburg, ON, Canada

Remote

Full-time

Promoted

Insurance Benefits Representative | Full-Time | Work From Home

HSSNorwich, ON, Canada

Remote

Full-time

Administrative Assistant

AppleOneOntario, CA

CA$41,600.00 yearly

Full-time

Receiving a lot of paperwork that needs to be edited in their system, signed for receipt and scanned.They need someone to be at the front, answering the phone, greet guests and complete the paperwo...Show moreLast updated: 2 days ago

Educational Assistant

Community Christian School (Drayton, ON)Ontario, CA

CA$18.04–CA$21.42 hourly

Position DescriptionCommunity Christian School in Drayton, Ontario, seeks an EA to join our Learning Support program.We seek an individual passionate about learning and supporting the learning need...Show moreLast updated: 30+ days ago

Promoted

Benefits Representative | Work From Home

Hire Standard StaffingNorwich, ON, Canada

Remote

Full-time

Executive Assistant

The Pod GroupGrey and Bruce Counties, ON, CA

30+ days ago

Job type

Full-time

Quick Apply

Job description

ADAPTABLE

DETERMINED
ENTHUSIASTIC
HANDS-ON
STRATEGIC

OVERVIEW

A youth-based, non-profit charitable organization that is a leading provider of child and youth mental health services in Ontario, dedicated to enhancing the well-being of infants, children, youth, and their families. A great organization committed to delivering evidence-based, culturally competent, and family-centered care.

The vision of the organization is to provide responsive, compassionate services for children, youth and families to build better and more hopeful futures. They are the Lead Agency for infant, child and youth mental health and addictions services.

MISSION

Reporting to the Chief Executive Officer (CEO), the Executive Assistant is responsible for providing administrative support to the CEO, Board of Directors and Leadership Team while promoting an environment consistent with the organization’s vision, mission, and values.

This is a tremendous opportunity for a highly motivated professional searching for an opportunity to make a difference across the lives of children, youth and families.

The Pod Group is partnering with this organization to place a strong, determined, and strategic leader to fulfill the role of the Executive Assistant.

PRIORTIES

Leadership Support

Manage and provide support to the CEO by coordinating and scheduling meetings, preparing briefings, memos, reports, and correspondence, as well as managing emails and confidential information.

Facilitate effective communication between internal departments, showcasing leadership to uphold credibility, trust, and support with senior management.

Provide preparatory, administrative, and recording support for meetings by ensuring effective distribution of agenda materials, managing logistical arrangements as needed, and overseeing all Board governance activities.

Plan and support complex event venues and corporate events (e.g., Annual General Meeting) in collaboration with both internal and external teams.

Conducts research and gather information as needed, while handling routine requests for information directed to the executive office.

Maintain a comprehensive filing system for the executive office in line with the agency’s records management policy and practices.

Manage information in a timely and accurate manner and uphold a strict level of confidentiality.

Demonstrate respect for clients and adherence to the agency’s protocols, policies, and procedures, Ministry policies, and other relevant provincial / federal legislation.

Board Support

Participate in and support board meetings, including scheduling, preparing a draft of agendas and minutes, creating presentations, distributing material, and maintaining files and reports as necessary.

Prepare and present reports to the Board of Directors and stakeholders as required.

Ensure the organization maintains a strong, positive image to relevant stakeholders and the general public.

Other Administrative Support

Provide support for reception duties, including answering phone calls, greeting visitors, and managing inquiries to ensure smooth daily operations.

Manage documentation and files, including board manuals, ministry communications, and other relevant manuals, while implementing an archiving policy and schedule.

Prepare, format, copy, file, distribute and retrieve correspondence, reports, presentations, and other documents as required.

Coordinate updates to website and social media content for all agency social networking sites.

Other duties as assigned.

Requirements

TALENTS & EXPERTISE

A Bachelor’s Degree in office administration, business, or related field.

5+ years’ experience supporting non-profit Boards and Executive / senior leadership in a fast-paced environment, dealing with moderately complex issues and managing conflicting priorities.

Demonstrated knowledge and understanding of governance policies and procedures.

Experience in health or social services sector is an asset.

Demonstrated strong written and verbal communication skills with the ability to communicate with internal and external stakeholders.

Expert level PC skills (MS Office, Excel, Word, PowerPoint and Outlook).

Detail oriented, extremely well organized, and able to manage time and multi-task to accomplish a multitude of tasks.

Demonstrated proactive approaches to problem-solving with strong decision-making capability.

Ability to handle confidential information and demonstrate the highest level of client service with a high degree of professionalism, diplomacy and tact.

Self-motivated and effective in working both independently, as well as to play a key role in building a cohesive team.

Ability to maintain a positive attitude and composed demeanor especially during stressful periods.

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.