Special events coordinator Jobs in Hamilton, ON

Recruitment Officer, Relationship / Events (Term)

Date Posted : 01 / 22 / 2025

Req ID : 41381

Faculty / Division : Faculty of Arts & Science

Department : Faculty Registrar

Campus : St. George (Downtown Toronto)

Position Number : 00029450

Description : About us :

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity :

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Under the general direction of the Associate Director, Relationship Management and Events, theRecruitment Officer – Relationship and Event Management plans and implements events, updates online content, and utilizes the Faculty’s constituent relationship management system (CRM) to assist the Faculty in meeting its undergraduate recruitment and enrolment goals. ). In all cases the position involves close contact and cooperation with the 29 departments and seven colleges in the Faculty, the central and divisional student recruitment teams, as well as high school teachers, school counsellors,students and parents.

Your responsibilities will include :

• Fostering and maintaining a network of external contacts to support recruitment strategies. . Collaborating in a cross-functional team environment,the incumbent will also execute CRM campaigns to effectively market the Faculty to prospective students and applicants, including the creation and management of online chats, email templates, and registration pages for recruitment and applicant events.
• Determining appropriate schools to visit based on an analysis of aspects of data management and analytics including : data quality and accuracy (bulk edits, imports, exports and duplicate checks); email segmentation tailored to student interests; and the creation of detailed, data-driven reports on all unit activities
• Delivering student recruitment presentations and representing the Faculty and the University at schools, fairs, and on-campus and regional events where appropriate, and willgive presentations on the Faculty and U of T to large groups of prospective students and parents.
• Promoting programs at recruitment events, including development, promotion and execution of the Faculty’s domestic recruitment and applicant events, including the Faculty’s presence at the Ontario Universities’ Fair, Fall Campus Day, Fall Preview, and regional applicant events both in and outside of Canada, and virtual events such as livestreams and chats across Canada.
• Developing content for marketing and / or promotional materials. by updating Future Students and Newly-Admitted Students sections of the Arts & Science website accurate and up-to-date, and participating in the recruitment communications working group to ensure that both online and hardcopy recruitment materials are disseminated to target markets in a strategic manner.
• Advising potential applicants, students, parents, and / or guidance counselors on admissions criteria and processes by probing and providing a range of options and possible consequences
• Keeping well-informed on University programs, policies and procedures

Essential Qualifications :

Assets (Nonessential) :

To be successful in this role you will be :

Please note :

This is a term position until February 2026.

Closing Date : 01 / 30 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Term

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 12 $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Registrarial Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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