Secretary Jobs in Peterborough, ON

Supply Secretary (Elementary & Secondary)

Apply for the Supply Secretary (Elementary & Secondary) role at Peterborough Victoria Northumberland and Clarington Catholic District School Board .

What You’ll Be Doing

Provide all required secretarial services to the School through the preparation, organization, and distribution of documents, correspondence, and reports. Respond to inquiries; maintain files and records; process purchase orders, mail, and courier materials.

Key Responsibilities

• Answer telephone and counter inquiries; relay messages, screen incoming calls; place telephone calls.
• Greet and assist visitors such as officials, substitute and resource personnel, and the public.
• Schedule and / or arrange appointments, meetings, facilities, conferences, and execute follow‑up procedures as required.
• Prepare, distribute, track, and / or type correspondence, reports, spreadsheets, and documents. This may include materials of a confidential nature such as staff evaluations.
• (Implement and) maintain the Board’s record management system.
• Maintain office and student records, i.e.; O.S.R., Student Information Systems (Edsembli), staff lists, etc.
• Receive, verify, record, and report information pertaining to student attendance, health, and safe school.
• Process mail and courier materials and distribute Board.
• Process student admissions, transfers, retirements, and timetable revisions.
• Assist in processing and securing applications for school tax support.
• Process purchase orders.
• Arrange timetables of substitute teachers and resource personnel and assign regular teacher “on‑calls” where applicable.
• Receive, verify, distribute, and / or assist with the storage of school supplies and equipment, and execute follow‑up procedures.
• Duplicate, collate, and assemble materials.
• Maintain petty cash float and records from fund collections, i.e., locker rentals, graduation ceremonies, etc.
• Assist the Principal with school banking procedures as directed; which may include collection, deposit preparation, and reconciliation of monies for trips, performances, etc.
• Assist with the organization, coordination, and arrangements for student transportation.
• Instruct personnel in the operation of office equipment.
• Assist with the arrangements for service and / or repair of office, audio‑visual equipment, and computers where applicable.
• Assist with, and / or complete as required, medical logs as per Board policies 370.01 and 368.
• Assist children in becoming independent with washroom routines, dressing, and lunchtime activities.

What You’ll Bring To This Position

How to Apply

Interested applicants are invited to apply directly to the posting. All applications should include :

What Next Steps Could Look Like

PVNCCDSB is committed to achieving excellence in Catholic education. We leverage our inclusive organizational culture to further build upon our dynamic and diverse workforce, reflective of the communities we serve. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC), PVNCCDSB will work collaboratively and respectfully with you in all stages of the recruitment process and throughout your employment. For further information about what accommodation and accessibility look like at PVNCCDSB please refer to [link omitted]. If you require accommodation at any stage of the hiring process, please contact our Human Resources Coordinator at 705‑748‑4861 ext. 1235.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the personal information provided is collected under the Education Act and will be used to determine eligibility for employment.

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