Job Title  : Administration Technician (Corporate Affairs) Reference number  : S-23-24-3270 Job Category (Job Alert)  : Administration Department  : Communications & Corporate Affairs Services  : Corporate Affairs Immediate Supervisor's Name  : Isabelle Moncion Position Status  : Regular Full-time Length of the contract  : Permanent Work Location  : Vanier College Work Schedule  : Mon - Fri, 8 : 30 a.m. - 4 : 30 p.m. (35 hrs / week) External Posting Start Date  : 2024-03-05 External Posting End Date and Time  : 2024-03-18 17 : 00 Salary Scale  : $24.21 - $32.32 Expected Start Date  : 2024-04-15 Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

Our institution is committed to ensuring representation in its community; consequently, Vanier College welcomes applications from members of visible minorities, ethnic minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The institution maintains its commitment to excellence in Education and recognizes that increasing the diversity of its staff supports this objective.

We offer a remarkable range of job opportunities so we invite you to navigate our job postings and apply so that you too can become a proud member of the Vanier College Community. Description  : Reporting to the Director of Communications and Corporate Affairs, the Administration Technician is responsible for overseeing and performing numerous administrative and technical tasks associated with the management of Vanier’s Corporate Affairs sector, including the general secretariat of the College.

More specifically, but not limited to, the Administration Technician :

Governance :

• Organize, participate in and follow up on meetings of the Board of Directors (BOD) and its committees, including preparation of draft agendas, drafting of minutes and resolutions, preparation of reference documents and logistical organization of meetings in hybrid mode, in person or remotely;
• In collaboration with the Director of Communications and Corporate Affairs and Director General, contribute to the integration of new Board members and act as reference person for Board members;
• Monitor the terms of office of Board members and implement the appointment processes required for each position;
• Maintain and monitor the policy revision schedule and support the departments concerned in carrying out these revisions and updates;
• Proofread, revise and occasionally actively participate in the drafting of Cégep institutional documents, including policies, regulations and procedures, strategic plan, annual report, etc.

Documentation management :

Corporate affairs :

Other related tasks which fall within the scope of the classification of this position may be assigned.

Classification : Technicien ou technicienne en administration (Administrative Technician) Requirements  : Qualifications :

Conditions related to the specific position :

Note that a cover letter is mandatory, please be sure to attach yours.

If you are applying on a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to go update your file by attaching your CV in order for your application to be considered.

We thank all those who apply, however only those selected for an interview will be contacted.