Procurement coordinator Jobs in Vaughan, ON

Description

The Procurement & Inventory Coordinator is responsible for the coordination of Reena inventory and provision of tactical and administrative assistance / support to the Procurement Department. They will be responsible for most low-risk / low value transactions and purchasing-related tasks within the Procurement Department and also manage all relevant inventories and inventory storage spaces across Reena. They will also act as a designated back-up for the Procurement Coordinator II when required.

The Procurement & Inventory Coordinator will also liaise with cross-functional teams within the organization, suppliers and external stakeholders on a regular basis to actualize Reena’s immediate and long-term business goals.

The position will aid the Procurement team in fulfilling its’ own goals and objectives that will align with and support Reena, Reena Foundation and Batay Reena and each of the organizations’ missions, mandates and goals.

Key Responsibilities

Procurement and Administration Responsibilities

• Researches suppliers and initiate business and organization partnerships
• Negotiates with suppliers to secure advantageous terms that offer value to Reena
• Reviews purchase requests for accuracy and adhere to procurement processes
• Coordinates receipt of goods or appropriate vendor / subcontractor information
• Issues of Purchase Orders, Subcontracts, ordering of necessary goods and services
• Finalizes purchase details of orders and deliveries and examines and manage existing contracts
• Tracks and reports key functional metrics to reduce expenses and improve value
• Collaborates with the Procurement Team and cross-functional teams to achieve project or operations-led business objectives
• Mitigates procurement risks through a thorough review of the procurement process and identify potential issues through the analysis of data and prepare control strategies
• Manages issues and perform risk management analysis of all purchases and transactions
• Controls spend and build a culture of long-term savings on procurement costs
• Proactively solidifies relationships through systematically building a solid foundation of mutual understanding and trust.
• Involves working to uncover the real underlying concerns and needs of contacts, e.g., community partners, stakeholder groups
• Supports the Procurement Coordinator with Fleet, facility and project management duties
• Perform other duties within the Procurement Department as assigned

Inventory Responsibilities

Skills, Knowledge and Expertise

Qualifications

Creative Problem Solving, Decision Making and Initiative

Interpersonal Skills, Respect and Conflict Resolution

Reena is a non-profit organization that promotes dignity, individuality, independence, personal growth and community inclusion for people with diverse abilities within a framework of Jewish culture and values.

Reena was established in 1973 by parents of children with developmental disabilities as a practical alternative to institutions. In 1977, Reena began receiving funding from the Ontario Ministry of Community and Social Services and since that time has grown to provide support for hundreds of individuals with developmental disabilities and their families. Reena offers a variety of services including : residential support, respite programs, counselling, therapy and advocacy.