Office Jobs in Fredericton, NB

Reporting to the Director of Admissions, the Admissions Officer provides secretarial, clerical, and administrative support for the Admissions / Recruitment unit. The position is responsible for assisting with the University's admission and recruitment processes, responding efficiently to prospective students' and the public's inquiries, maintaining high client satisfaction, and ensuring that excellent service standards are met. The Admissions Officer is responsible for managing the workflow of the office, correspondence with prospective students, and for maintaining the quality of the data in the Admissions modules of the University's Student Information System (SIS) and in the Customer Relations Management System (CRM).

Term : 11-Month Contract Term (July 2025 - June 23, 2026)

Hours of work : Full-Time (35 hours per week)

Classification / Level : Band 4, $48,067 - $66,262

Closing Date : July 7, 2025

Qualifications

• A minimum of two years of administrative support experience in a professional, automated office environment.
• The minimum educational requirement is completion of a formal post-secondary diploma or equivalent, specific to the occupational area or specialty (typical duration to achieve this credential is 2 to 3 years).
• High level of accuracy and strong attention to detail.
• Exceptional oral and written communication, interpersonal, and customer service skills.
• Significant experience and demonstrated proficiency in data entry and records management involving multiple information systems such as Ellucian Colleague (student information system), Informer (reporting tool), and TargetX (Salesforce) customer relations management (CRM) system.
• Demonstrated proficiency using Microsoft Word and Excel .
• Knowledge of administrative practices and processes relating to the Admissions Office functions, as well as University policies and regulations.
• Ability to coordinate workflow of the office to ensure efficient completion of tasks.
• Ability to work independently with minimal supervision, and to begin or to follow through with a plan or task without being prompted.
• Experience training others in office-related procedures and tasks.

Working Conditions :

The closing date for receipt of applications is July 7, 2025. All applications are to be received by 4 : 30 p.m. on the closing date. Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position. Please forward your cover letter and resume, by clicking the Apply Now button.

An equal opportunity employer, St. Thomas University is committed to employment equity for women, Aboriginal peoples, members of visible minority groups, and persons with disabilities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Candidates must have proof they are legally entitled to work in Canada.

St. Thomas University is situated on the traditional territory of the Wolastoqiyik, Wəlastəkewiyik / Maliseet whose ancestors along with the Mi'Kmaq / Mi'kmaw and Passamaquoddy / Peskotomuhkati Tribes / Nations signed Peace and Friendship Treaties with the British Crown in the 1700s.

2025 St. Thomas University. Fredericton, New Brunswick, Canada.

Responsibilities

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