Office administration Jobs in Truro, NS

Competition # :   45201

Department :   Justice

Location :   TRURO

Type of Employment :   Term

Union Status : Exclusion - Non Union - NSPG

Closing Date :   19-Feb-25    ( Applications are accepted until 11 : 59 PM Atlantic Time)

About Us

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.

The Division provides administrative support to the courts listed : Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.

For more information on the Department of Justice Court Services please visit our website : https : / / novascotia.ca / just / Court_Services /

About Our Opportunity

The Supervisor is responsible for the overall management and operation of the Court Administration Office and Judicial Support.  Management and operational responsibilities in this role include effective and efficient control of human and technical resources while adhering to the applications of relevant laws, policies and procedures. As the Supervisor, you are accountable for general accounting principles, and will maintain control of accounting and banking practices used in collecting monies paid into court.

In consultation with the Court Administrator and Policy Team the Supervisor will assesses and manage staff training and career development needs.  Respond to new and changing legislative, policy and operational requirements by adjusting the plan to reflect new training priorities.

The Supervisor provides technical and procedural direction in the day to day operations of a Justice Centre.

The Supervisor is responsible for providing legal information and assistance to a diverse client group, performing quasi-judicial functions as authorized by legislation, and playing a lead role in the development of policies and procedures.

In this role, you will also liaise with judges and the legal community to ensure the delivery of superior quality client service.

Primary Accountabilities

• Provide technical and procedural direction to court administration and judicial support staff
• Oversee the management and training of staff and promote a positive, healthy, safe, and secure work environment
• Make recommendations for improvements and enhancements to polices, procedures, and guidelines
• Ensure that the public and other participants in the justice system receive current and accurate legal information and assistance
• Account properly for money received into court, ensure that fees are charged in accordance with the Costs and Fees Act,
• Ensure that Occupational Health and Safety programs are followed in accordance with OH&S statues, regulations, policies and procedures, Corporate OH&S Policy and other legislative requirements
• That office areas are safe and secure, proper records classification and retention policies are followed

Qualifications and Experience

You will possess an undergraduate degree in a related discipline plus several years of related experience which includes directly managing front line staff.  An equivalent combination of education / experience may be acceptable.

As the successful candidate, you will demonstrate excellent leadership skills and the ability to problem-solve using a flexible and creative approach.  You will be an experienced team builder who facilitates timely service through the motivation of staff.  In this fast-paced role, your ability to meet deadlines and balance priorities through careful time management is essential.  Your high level of diplomacy, tact, professionalism and the ability to deal with difficult and demanding situations is key. Knowledge of an automated environment and accounting skills are essential in this role.

Familiarity with all aspects and procedures of the court systems and a thorough working knowledge of the legislation, jurisdiction and operations of the various levels of court in Nova Scotia are considered important assets.

The successful applicant must be eligible to be appointed as a staff Justice of the Peace.  A valid Nova Scotia drivers’ license is required.

The Government of Nova Scotia has adopted the LEADS Leadership Framework.  During the interview, candidates will be expected to express how they have demonstrated the key behaviours and capabilities required to effectively lead in a caring and inclusive environment. LEADS Domains includes Leads Self, Engage Others, Achieve Results, Develop Coalitions and Systems Transformation.  Please follow LEADS (novascotia.ca) for more information.

We will assess the above qualifications and competencies using one or more of the following tools : written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here : Benefits for government employees .

Working Conditions

Additional Information

This is a TERM employment opportunity with an anticipated end date of March 15, 2027.

An enhanced security screening may be required.

What We Offer

Pay Grade :   EC 10

Salary Range :   $3,047.22 - $3,809.04 Bi-Weekly

Employment Equity Statement :

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below :

PLEASE NOTE : Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to

[email protected].