Medical records clerk Jobs in Oshawa, ON

Responsibilities :

• As part of a team, the temporary help individual(s) will perform the following duties related to the image capture of business correspondence by :
• Opening and extracting contents from incoming mail by using automated or manual mail extraction equipment in order to prepare the documents to be imaged; executing timely daily start-up / shut down procedures on the image transports;
• Batching correspondence for image capture according to established procedures by counting documents to prepare and ensure proper workflow of batches for multi-statute tax and non-tax programs for scanning and preparing batch control sheets;
• Examining documents for threats and following established procedures promptly. Ensuring completeness and categorizing legal documents, correspondence and evaluate threats;
• Initiating scanners and all peripheral equipment to operational status and performing daily preventative maintenance on scanners rollers and other equipment to remove paper particles;
• Capturing images of correspondence by operating high-speed document scanners, ensuring the highest quality of output and performing quality check on all images;
• Identifying, analyzing, and resolving routine batching, imaging, or data capture issues, troubleshooting errors which interrupt same day account update and / or data integrity;
• Classifying / identifying manually and keying of index data / information from document images which have failed automatic classification;
• Investigating and resolving missing or incomplete data utilizing client host systems;
• Controlling all scanned documents by forwarding designated returns and correspondence to appropriate program area, and ensuring that retained documents are catalogued, securely stored, for retrieval of documents and eventually destroyed according to retention schedules;
• Entering statistical data in existing spreadsheets and preparing basic problem reports for management production review and maintaining batch control logs to ensure traceability of scanned documents;
• Training new / contract / temporary staff on operation on image scanning equipment on many different programs, spot checking work and advising staff of issues / problems;
• Responding to time sensitive requests for house closings, court hearing documents, complaints, and correspondence addressed to director within the same day;
• Prioritizing, controlling, and organizing incoming work, responding to shifting priorities throughout the day; and
• Coordinating and monitoring a variety of processing schedules to meet strict deadlines and various client requirements.

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