Management assistant Jobs in Etobicoke, ON

Position Summary

The Administrative Assistant is instrumental in supporting the company's administrative, operational, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of efficiency in finance functions, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level. The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.

This is a temp position with the possibility of an extension or turning into a FT role.

Primary Duties and Responsibilities

• Administrative Leadership : Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
• HR and Payroll Support : Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the implementation of HR policies.
• Document Control and Compliance : Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
• Procurement and Inventory Management : Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
• Financial Administration : Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
• Safety and Maintenance : Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
• Client and Staff Relations : Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
• Operational Support : Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
• Responds to urgent inquiries, coordinating timely assistance as needed.
• Required to be available for as needed for overtime.
• All other duties as assigned.

Knowledge, Skills & Abilities

Education and Experience

Work Conditions / Physical Demands

Work Environment :

Webber and its companies (e.g. Webber, LLC, Webber Waterworks, LLC, Webber Infrastructure Management, Canada Limited, Ferrovial Webber Energy, LLC), is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

Job Posted by ApplicantPro