Job descriptionAre you an organized professional with a passion for the legal industry? We are seeking a dedicated Assistant, Legal Talent for a premier litigation firm in Toronto. As an Assistant, Legal Talent, you will play a pivotal role within the human resources and legal talent team, ensuring the seamless execution of recruitment, student programs, and professional development initiatives. This legal support position is ideal for a proactive individual who thrives in a fast-paced environment and is eager to contribute to the growth of Canada’s leading litigators.
In this human resources focused role, the Assistant, Legal Talent will provide high-level administrative support, managing complex calendars and coordinating the full recruitment lifecycle—from job postings to candidate onboarding. Working within the legal sector requires a high degree of discretion and technical proficiency; therefore, we are looking for an Assistant, Legal Talent who can master industry-specific software while maintaining a "client-first" mindset. You will be part of a team that values innovation and excellence, helping to shape the future of the firm by supporting the development of students and lawyers.
This position is a hybrid role, requiring a minimum of three days per week in the office to foster collaboration and relationship-building within the legal community. As the firm operates on a national and international scale, clear and professional communication is essential. While the primary language of the office is English, any bilingual capabilities are considered an asset for interacting with diverse stakeholders across the country.
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Advantages
Joining this prestigious firm as an Assistant, Legal Talent offers significant professional benefits:
•Competitive salary range of $60,000 – $65,000 per year.
•Opportunity to work at a top-tier, award-winning litigation firm ranked by Chambers Canada.
•Direct mentorship and learning opportunities from highly regarded litigators and legal professionals.
•Collaborative and supportive work culture centered around excellence and innovation.
•Hybrid work arrangement providing a balance of office presence and remote flexibility.
•Exposure to a wide range of legal areas and high-profile cases.
•A role that encourages a growth mindset and continuous skill development.
•Involvement in award-winning programs and future-focused strategic initiatives.
•RRSP contributions.
•Wellness policy and a health spending account.
•Vacation time is three weeks, plus four personal days and six sick days, and one volunteer day.
Responsibilities
As an Assistant, Legal Talent, your daily contributions will directly impact the human resources and legal talent operations through the following duties:
• Manage complex calendars and coordinate internal and external meetings for the legal talent team.
• Handle administrative tasks including invoice processing, expense tracking, and visa reconciliation.
• Support the execution and planning of new hire orientation and onboarding programs for students and lawyers.
• Prepare and manage sensitive documents such as contracts, reports, and personnel files.
• Organize and maintain electronic records and filing systems within the legal document management platform.
• Draft, proofread, and format internal and external communications to maintain a professional firm image.
• Assist with recruitment logistics, including scheduling interviews and maintaining candidate communications.
• Serve as a primary point of contact for candidates to ensure a positive and professional experience.
• Help organize recruitment events such as campus fairs, networking sessions, and lateral hiring initiatives.
• Support the planning of professional development sessions, including CLE training for lawyers.
• Compile and analyze data within the talent management system to support reporting and strategic initiatives.
• Coordinate logistics for firm-wide events, including catering, materials, and communications for retreats or seminars.
• Act as a liaison between the legal talent team and other internal departments or external vendors.
• Assist with ad hoc human resources projects related to process improvement and system implementation.
Qualifications
The ideal candidate for the Assistant, Legal Talent position will meet the following criteria:
• A minimum of 2 years of work experience in a professional services environment (e.g., legal, consulting, or finance).
• Completion of a post-secondary education program is strongly preferred.
• Demonstrated interest and enthusiasm for supporting legal recruitment and training events.
• Proven track record of handling confidential information and managing priorities for senior stakeholders.
• Flexibility to work overtime occasionally as required by the recruitment cycle or firm events.
• Availability to work standard hours of 9:00 am to 5:00 pm (or agreed upon 8-hour shift).
• Commitment to working in a hybrid model with at least 3 days per week in the Toronto office.
Skills
To excel as an Assistant, Legal Talent, candidates should possess a blend of technical expertise and interpersonal strengths:
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe.
• Strong aptitude for learning new software, specifically applicant tracking systems (ATS) and HRIS platforms.
• Exceptional organizational abilities with an acute attention to detail.
• Proven multitasking and prioritization skills within a deadline-driven legal environment.
• Excellent verbal and written communication skills suitable for a professional services firm.
• Sound judgment and the ability to work both independently and as part of a collaborative team.
• A proactive, forward-thinking, and results-driven approach to problem-solving. • Adaptability and a calm demeanor when working under pressure or in high-stakes scenarios.
• Strong business acumen and a creative mindset for improving human resources processes.
• Ability to build trust and rapport with individuals at all levels of the organization. • Absolute commitment to confidentiality and professional discretion.
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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