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AP / AR Administrator
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Superior PropaneAlberta, CanadaAP / AR Administrator
From the open road to the boardroom, we offer diverse career opportunities from coast-to-coast.
General Information
Location : Alberta, Canada
Business Unit : SGL
Department : Superior Gas Liquids
Date published : 29-May-2024
Ref # : 3456
Description and Requirements
Reporting to the AP / AR Team Lead, the AP / AR Administrator provides a variety of activities relating to the financial, administrative and clerical services ensuring accuracy and efficiency of operations. The AP / AR Administrator is responsible for managing the payment of invoices and supporting the payment of non-product and freight invoices and employees expenses.
What we'll offer you :
- Culture : Join a supportive and inclusive work environment where teamwork, respect, and open communication are at the core of everything we do.
- Opportunity : A continuous focus on professional development with many opportunities for training & career growth.
- Health & Wellness : Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up. Access our employee assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s challenges.
- Competitive Compensation : We offer a highly competitive salary package, ensuring that you hard work and dedication are recognized and rewarded accordingly.
- Flexibility : We understand the importance of work-life balance, we offer flexible hybrid work options to help you manage your personal and professional commitments.
- Technology : Work with state-of-the-art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.
- Safety Focused : We care about you and have committed to a zero-harm workplace.
- Process vendor invoices in a timely and accurate manner. Verify invoices to ensure that they reflect correct pricing, volume, locations and freight or other charges being sure that the correct G / L code is utilized; ensure that all required documentation and approvals have been obtained for payment of invoices or expenses.
- Follow up with the appropriate internal or vendor contacts to investigate and resolve any errors and discrepancies, or obtain missing documentation or approvals.
- Enter invoices and expense reports into the financial management system and cheque log; prepare and process wire transfers or cheque runs to perform payments within established timelines.
- Monitor vendor accounts daily to ensure payments are always up-to-date.
- Generate and accurately distribute customer invoices in a timely manner by entering transaction data into the financial management system and submitting invoices for management approval.
- Verify sales transactions to ensure that they reflect correct load dates, pricing, volume, locations and freight or other charges.
- Follow up with the appropriate internal or customer contacts to investigate and resolve any errors and discrepancies.
- Issue cheques to customers within established timelines.
- Respond to internal and external invoicing and billing inquiries in a courteous manner and issue payment confirmation to customers as required.
- Prepare various accounting reports for management, new vendor set up, and vendor re-activation or single cheque run requests.
- Back-up for accounting administration peers.
- High School Diploma, plus a specialized technical / business course.
- One (1) to three (3) years of full cycle accounts payable experience.
- General knowledge of business and a good business sense.
- Strong analytical and problem-solving skills with attention to detail.
- Well organized, with excellent time management skills.
- Strong computer skills, especially in Microsoft Excel.
- Ability to multitask and handle multiple deadlines and changing priorities.
- Ability to gain the trust and confidence of managers.
- Solid team player with exceptional oral and written communication skills.
- Excellent interpersonal skills with a high level of honesty and integrity.
What you'll do :
What you bring :
Superior Gas Liquids (SGL) provides tailored solutions to wholesale customers to move propane and butane throughout North America. SGL is the sole supplier to Superior Propane; Canada's largest and only coast to coast propane distributor.