Executive personal assistant Jobs in Burlington, ON
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Executive personal assistant • burlington on
Last updated: 22 hours ago
Infini Health Vision and Culture : .At Infini Health, we are a leading integrated sports medicine, musculoskeletal, neurological, and pain center.
Utilizing advanced diagnostic imaging, we provide com...Show moreLast updated: 16 days ago
Toplift North America is a leader in the sales and distribution of Intermodal Container Handling Port and Rail and Industrial Forklift lines and Steel Mill Equipment.
We are currently seeking an Exe...Show moreLast updated: 30+ days ago
Join to apply for the Executive Assistant role at MIND 24-7.Join to apply for the Executive Assistant role at MIND 24-7.Get AI-powered advice on this job and more exclusive features.At MIND 24-7, w...Show moreLast updated: 30+ days ago
Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework.We are dedicated to strengthening women’s and girl’s voices, broadening their choices, bu...Show moreLast updated: 30+ days ago
Durward Jones Barkwell is one of the largest public accounting firms in the.The firm was founded in 1940 and features a dynamic group of professionals including over 40 Partners and Managers combin...Show moreLast updated: 30+ days ago
Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Our Personal Shoppers do just that! They fulfill customer e-commerce orders with efficiency, accuracy,...Show moreLast updated: 30+ days ago
Personal Account Executive (Hamilton / Waterdown).Currently, Youngs Insurance Brokers has rewarding career opportunities for the position of.
Sales Broker who is willing and able to generate clients i...Show moreLast updated: 11 days ago
We’re building a relationship-oriented bank for the modern world.We need talented, passionate professionals who are dedicated to doing what’s right for our clients.
At CIBC, we embrace your strength...Show moreLast updated: 27 days ago
Paid biweekly and based on experience and skillset.Monthly payouts based on KPIs (listed pay includes commission).Comprehensive Work / Life Balance : .
Includes paid vacation, sick time, paid holidays, ...Show moreLast updated: 19 days ago
Get AI-powered advice on this job and more exclusive features.MedSciX is a reliable partner in medical and pharmaceutical supply, serving customers in over 25 countries.
With over 35 years of experi...Show moreLast updated: 22 hours ago
Ready to play a pivotal role in executive leadership and organizational success?.Our client is seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer.Th...Show moreLast updated: 13 days ago
Join to apply for the Personal Banker role at TD.Be among the first 25 applicants.Join to apply for the Personal Banker role at TD.
At TD Canada Trust, we are the frontline of TD Bank.We aim to buil...Show moreLast updated: 5 days ago
Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Crunch Fitness Canada provided pay range.
This range is provided by Crunch Fitness Canada.Your actual p...Show moreLast updated: 8 days ago
Hamilton, ON (Detailed office location information can be found by visiting this link : https : / / cancer.HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA.
The Canadian Cancer Society works tirelessly to ...Show moreLast updated: 16 days ago
Personal Care Provide assistance with bathing, dressing, grooming, nail / skin care, back care, foot care, shampoo, oral hygiene, ambulation, transfers, range of motion exercise, safe use of equipme...Show moreLast updated: 30+ days ago
Are you an Executive Assistant looking for your next challenge? Would you enjoy supporting the Founder / CEO of a fast-growing real estate investment firm ? This is a dynamic and highly visible rol...Show moreLast updated: 30+ days ago
Compile data to prepare documents.Establish and co-ordinate administrative policies and procedures.Prepare reports and others documents for consideration and presentation to executive committees an...Show moreLast updated: 5 days ago
- Promoted
Executive Assistant
Infini HealthBurlington, Halton Region, CanadaFull-time
- Promoted
Executive Assistant
Merit for Training & JobsHamilton, ON, CanadaFull-time
- Promoted
Executive Assistant
MIND 24-7Burlington, Halton Region, CanadaFull-time
- Promoted
Executive Assistant & Board Liaison
YWCA HamiltonHamilton, ON, CanadaFull-time
- Promoted
Executive Assistant
Durward Jones Barkwell & Company LLPHamilton, ON, CanadaFull-time
- Promoted
Personal Shopper
Fortinos Supermarket LtdHamilton, ON, CanadaPart-time
- Promoted
Personal Account Executive (Hamilton / Waterdown)
Youngs Insurance Brokers Inc.Hamilton, ON, CanadaFull-time
- Promoted
Executive Assistant to RVP
Canadian Imperial Bank of CommerceBurlington, Halton Region, CanadaFull-time
- Promoted
Personal Trainer
CrunchFitnessCanadaHamilton, ON, CanadaFull-time
- Promoted
- New!
Executive Personal Assistant
MedSciXHamilton, ON, CanadaFull-time
Executive Assistant
Elby Professional RecruitmentBurlington, Ontario, CAPermanent
- Promoted
Personal Banker
TDHamilton, ON, CanadaFull-time
- Promoted
Personal Trainer
Crunch Fitness CanadaHamilton, ON, CanadaFull-time +1
- Promoted
Executive Assistant
Canadian Cancer SocietyHamilton, ON, CanadaFull-time
Personal Care Assistant
ComForCareBurlington, ONPart-time
- Promoted
Executive Assistant to CEO
MHB GroupBurlington, Halton Region, CanadaFull-time
- Promoted
Executive Assistant Job
Fix Network / Fix AutoBurlington, Halton Region, CanadaFull-time +1
- Mississauga, ON (from $ 66,250 to $ 121,944 year)
- Montreal, QC (from $ 72,500 to $ 110,000 year)
- Burlington, ON (from $ 100,000 to $ 105,000 year)
- Carleton Place, ON (from $ 50,000 to $ 100,000 year)
- Ottawa, ON (from $ 54,438 to $ 87,241 year)
- Old toronto, ON (from $ 70,000 to $ 85,593 year)
- Toronto, ON (from $ 65,000 to $ 85,381 year)
- North York, ON (from $ 62,500 to $ 85,064 year)
- North Vancouver, BC (from $ 60,000 to $ 85,064 year)
- East York, ON (from $ 62,500 to $ 85,064 year)
Executive Assistant
Infini HealthBurlington, Halton Region, Canada16 days ago
Job type
- Full-time
Job descriptionBe based in Hamilton , as this position requires in-office attendance with flexible working hours. Possess a strong work ethic and commitment to excellence. Be highly organized with the ability to multitask effectively while maintaining a focus on patient satisfaction and clinic operations. Demonstrate strong detail-orientation, time management and communication skills. Be comfortable working autonomously, taking initiative to manage tasks and resolve issues efficiently. Proactively manage and maintain a detailed calendar across clinical, academic, and executive commitments. Coordinate meetings with internal and external stakeholders, ensuring minimal conflict and appropriate buffer times between high-stakes engagements. Anticipate and communicate schedule changes promptly, especially those impacting leadership or academic roles. Maintain a forward-looking calendar (minimum 3 months in advance), with particular focus on the next 4 weeks. Monitor and triage incoming emails, flagging urgent or time-sensitive items. Draft, refine, and finalize professional correspondence, including sensitive and high-priority communications. Follow up on outstanding items with internal teams, collaborators, and academic partners. Ensure timely, professional responses on behalf of the Chief Medical Officer (CMO). Prepare agendas, briefing materials, and confirm logistics in advance of meetings. Attend or debrief key meetings to document action items, track deliverables, and support accountability. Draft and send post-meeting communications, including summaries, deadlines, and next steps. Coordinate travel arrangements including flights, accommodations, and ground transport in alignment with the CMO's schedule. Maintain organized itineraries with contingency planning for high-priority trips. Assist with logistics for speaking engagements, conferences, and academic events (AV, catering, guests, etc.). Maintain updated and organized key documents (contracts, licensing, CME credits, CVs) in SharePoint. Liaise with HR, Finance, and IT for daily operational support and internal coordination. Assist with personal administrative tasks as assigned, including expense submissions, professional membership tracking, and renewals. Thoughtfully manage the calendar to protect designated time for non-work commitments, ensuring alignment with established scheduling boundaries. Refrain from scheduling meetings or calls outside standard working hours unless explicitly approved or of urgent nature. Anticipate and resolve scheduling conflicts in a way that supports a sustainable balance, especially given the need for flexibility across time zones and physician availability. Consistently uphold the highest standards of confidentiality related to patient care, organizational operations, and personal or sensitive information. Demonstrate sound judgment and discretion in all communications, documentation, and decision-making—particularly when managing confidential or high-stakes matters involving internal and external stakeholders. A minimum of 3-5 years of progressive experience as an Executive Assistant, or similar role in a multidisciplinary clinical environment, ideally in diagnostic imaging, pain, and / or musculoskeletal is preferred, but not required. Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to handle sensitive and confidential information with professionalism and discretion. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Electronic Medical Record Systems (EMRs) is a plus. Strong attention to detail and a problem-solving mindset. Friendly, approachable, and professional demeanour, with a focus on teamwork and patient-centered care. Ability to uphold and maintain a high level of confidentiality in handling sensitive and confidential information. Working knowledge of healthcare administration, including regulations, compliance, and industry best practices. Possibility of working evenings and weekends (Saturday's & Sunday's) to accommodate the Medical Chief Officer's needs. The role requires a high degree of autonomy, strong communication, and collaboration within a dynamic, high-volume setting. The role may involve physical activities, including extended periods of computer work, administrative duties, organizing office spaces, and managing electronic equipment.
Infini Health Vision and Culture :
At Infini Health, we are a leading integrated sports medicine, musculoskeletal, neurological, and pain center. Utilizing advanced diagnostic imaging, we provide comprehensive medical assessments aimed at optimizing the health and performance of our patients. Our focus on patient care, research, and education sets us apart, with a diverse clientele that includes professional athletes, performing artists, and individuals seeking cutting-edge healthcare solutions.
Why Join Us?
Infini Health is not just a workplace – it's a community committed to excellence. Here’s why we’re an exciting place to work :
- Flexible Work Hours : Enjoy the ability to balance professional and personal life.
- Supportive Team Environment : Collaborate with passionate professionals dedicated to enhancing patient care.
- Additional Perks : Knowledge transfer opportunities and career growth opportunities.
Who This Position Is Perfect For :
This role is tailor-made for a proactive individual who thrives in a fast-paced, ever-evolving environment. The ideal candidate will :
Role Description Summary :
The Executive Assistant will involve a variety of executive-level tasks, including managing schedules, coordinating meetings, handling communications, and organizing key documents. Ideal for a detail-oriented, highly organized, and proactive individual, this position requires someone who excels in multitasking, manages time effectively, and thrives in a fast-paced healthcare environment. The successful candidate will be adept at anticipating the needs of the Chief Medical Officer (CMO), while also ensuring strong communication and organizational skills with staff and clients.
Key Responsibilities :
1. Calendar and Schedule Management :
2. Communication Support :
3. Meeting Preparation and Follow-up :
4. Travel and Event Coordination :
5. Office Operations and Administrative Support :
6. Work-Life Integration and Scheduling Management :
7. Professional Discretion and Confidentiality :
Qualifications & Skills :
Education & Experience :
Skills & Competencies :
Working Conditions :
Physical & Psychological Health Requirements :
Employee Equity Statement
Infini Health is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all backgrounds and encourage individuals from equity-seeking groups to apply. We will provide accommodations throughout the recruitment process as per the Accessibility for Ontarians with Disabilities Act (AODA) and the Alberta Human Rights Act.
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