Events organizer Jobs in Ottawa, ON
Last updated: 4 days ago
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NATIONAL EVENTS COORDINATOR
National Arts CentreOttawa Ontario, CAManager, Learning
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Rogers CommunicationsOttawa, ON, CANATIONAL EVENTS COORDINATOR
National Arts CentreOttawa Ontario, CA9 days ago
Salary
CA$51,000.00–CA$63,700.00 yearly
Job type
- Full-time
Job descriptionAt least 1-2 years of experience in event planning and coordination, preferably with a focus on high-profile or large-scale events. Good understanding of event planning processes. Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines effectively. Excellent verbal and written communication skills for interacting with team members and stakeholders. Understanding of sponsor and donor stewardship is considered an asset. Highly organized with attention to detail to ensure all aspects of events are executed flawlessly. Quick-thinking and resourceful in addressing challenges and adapting to changing circumstances. Familiarity with event management software and tools, as well as standard office software (e.g., Microsoft Teams, Asana, MailChimp, Prospect2). Relationship-building skills to collaborate effectively with diverse teams and external partners. Ability to develop unique ideas for events that engage participants and enhance the overall experience. Bilingualism is an asset.
Key Activities
The National Events Coordinator plays a pivotal role in supporting the National Events team by coordinating and executing a variety of corporate and NAC Foundation-related events. This position involves collaborating with internal and external stakeholders to ensure seamless planning and execution of events, from inception to completion. The coordinator will organize all logistics, maintain high standards of quality and professionalism, and provide administrative support to the team.
Specific duties may include the following :
- Assist in the planning and coordination of various events, including corporate hosting, sponsor and donor engagement, and other events as required.
- Work with the marketing team to identify creative assets for invitations.
- Draft invitations and secure bilingual content for approval.
- Source, develop, and format guest lists and monitor invitation response rates.
- Coordinate specific aspects of event logistics, such as seating plans, scenario planning, food and beverage, and technical requirements.
- Provide on-site coordination during events, ensuring everything runs smoothly and addressing any issues that arise.
- Oversee event setup, execution, and teardown.
- Maintain clear communication with stakeholders and keep them informed throughout the planning process.
- Perform regular updates to the Master VIP Guest List and ensure consistent formatting throughout.
- Assist with administrative tasks such as scheduling meetings and post-event evaluations.
Skill Requirements