Event specialist Jobs in Hamilton, ON

Term : Full Time, Permanent, 40 Hours Per Week -Hybrid Model-

Hours : 40 hours per week, flexibility is required.

The Fundraising Event Coordinator is responsible for planning, organizing, and executing successful fundraising events that support the organization’s mission and financial goals. This role involves coordinating all aspects of events, from logistics and budgeting to sponsor and attendee engagement. Working closely with the financial team, the Fundraising Event Coordinator will develop engaging, impactful events to increase donor engagement, drive donations, and build strong relationships with the community and partners.

Key Responsibilities

1. Event Planning and Execution

Develop, plan, and execute fundraising events in collaboration with the Board of Directors and Leadership Team

Establish event goals, budgets, and timelines

Manage all event logistics, including venue selection, vendor negotiations, and coordinating equipment and catering needs.

Ensure compliance with health, safety, and legal regulations for all in-person events.

2. Sponsorship and Donor Engagement

Identify, solicit, and secure sponsorships from corporate and community partners.

Cultivate relationships with donors, sponsors, and vendors to enhance their involvement and support for events.

Develop sponsorship packages and ensure sponsor benefits are fulfilled.

Develop sponsorship and donor database

Coordinates prospect and donor meetings, develops proposals and funding requests with support from direct manager.

Coordinates and implements donor cultivation, stewardship, and recognition activities.

3. Marketing and Promotion

Create and implement event-related promotional materials and outreach strategies (e.g., email campaigns, social media, and press releases).

Manage internal and external event communications.

Promote events to target audiences to maximize attendance and donor engagement.

Maintain brand consistency and highlight the organization’s mission through all event communications.

Recruit, train, and manage volunteers to assist with event setup, execution, and takedown.

Ensure all volunteers are well-prepared and informed of their roles and responsibilities on the day of the event.

5. Post-Event Follow-Up and Evaluation

Conduct post-event evaluations to determine event success and identify improvement areas.

Prepare event reports, including budget summaries, donor lists, and attendee feedback.

Acknowledge sponsors, donors, and volunteers to show appreciation and foster continued support, and other duties assigned by your manager

Qualifications

Education and Experience

Minimum 2 years of experience in event planning or fundraising, ideally within a not-for-profit organization.

Skills and Abilities

Exceptional organizational and project management skills, with the ability to handle multiple projects simultaneously.

Strong written and verbal communication skills; ability to engage diverse audiences effectively.

Proficiency in Microsoft Office Suite and experience with donor management or event software (e.g., Raiser’s Edge, Eventbrite).

Proven negotiation and relationship-building skills.

Familiarity with digital marketing and social media platforms for event promotion.

Personal Attributes

High attention to detail and a proactive approach to problem-solving.

Ability to work both independently and as part of a team.

Commitment to the mission and values of the organization.

Flexibility to work evenings and weekends as required.

Competitive salary and benefits package.

Opportunities for professional development and training.

To Apply

Please submit your resume, cover letter, and references to office@niwasa.ca , All jobs will remain posted until the position has been filled. Be sure to highlight relevant experience and why you are passionate about supporting our mission.

Pursuant to Section 24 of the Ontario Human Rights Code (the Code), this position will give preference to applicants who identify as a member of an Indigenous community (First Nations, Métisand Inuit peoples). Candidates from this group are invited to self-identify in their cover letter, transparently, as part of the application process.

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