Entry level library assistant Jobs in Toronto, ON

WHO WE ARE Opened in 1914 and welcoming over 1.3 million visitors annually, the Royal Ontario Museum (ROM) is Canada's most-visited museum, ranking among the top 10 cultural institutions in North America.

At ROM, we are dedicated to building and sharing global collections, sharing knowledge, inspiring learning, and fostering community engagement.

As a globally recognized field research institute, ROM houses an impressive collection of over 18 million artworks, cultural objects, and natural history specimens, showcased in over 40 galleries and exhibition spaces.

We are committed to creating a space where art, culture, and nature intersect, connecting people and communities to the past, present and shared future.

As we continue to work toward our goals to transform and evolve as one of the world’s foremost 21st-century museums, we seek passionate and dynamic team members who embody our mission and values.

WHO WE NEED We are seeking a Library Technician- Acquisitions and Circulation, to support the daily operations of the ROM Library & Archives.

Reporting to the Interim Manager, Library & Archives, this role is responsible for a range of public services, archival support, acquisitions, and collections maintenance activities.

The successful candidate will work closely with internal teams and external users to ensure library and archival materials are accessible, well-maintained, and managed according to professional standards.

This role requires strong attention to detail, customer service skills, and the ability to manage multiple priorities in a dynamic environment.

HOW YOU WILL MAKE AN IMPACT Deliver front-line library services, including circulation, retrieval, shelving, and assisting users with the library catalogue, databases, and research inquiries Support archival operations by assisting with inventories, updating finding aids, rehousing materials, and facilitating access to archival collections Coordinate acquisitions processes, including ordering monographs, verifying duplication, processing invoices, and liaising with curators and suppliers Provide support for interlibrary loans and document delivery, including bibliographic verification, lending/borrowing, and tracking requests Manage library systems and records, including patron accounts, loan records, and research appointment scheduling Support safe handling and security of collections, including rare and archival materials Assist with supervising student placements and volunteers as required WHAT YOU BRING Completion of a Library Technician or Archival Technician diploma (2-year program), or an equivalent combination of education and experience Minimum two (2) years of experience working in a library or archives environment Knowledge of Library of Congress Classification (LCC), MARC 21, and Library of Congress Subject Headings (LCSH) Familiarity with archival principles and standards, including descriptive practices (e.g., RAD) Experience with automated library systems, circulation module, and interlibrary loan procedures Proficiency with Microsoft Office (Word, Excel) and experience with library/archival databases Strong organizational and time-management skills, with the ability to prioritize multiple tasks Excellent customer service and communication skills, with the ability to support a wide range of users Strong attention to detail and commitment to accuracy Ability to work independently while contributing to a collaborative team environment French language skills are an asset SALARY & TERMS OF EMPLOYMENT START DATE: ASAP OPEN DATE: May 6, 2026 CLOSE DATE: Open until filled STATUS: Part-time contract EMPLOYEE GROUP: OPSEU Local 543 EXPECTED COMPENSATION: $31.40 - $35.90 SCHEDULE: Up to 24 hours weekly PROBATIONARY PERIOD: 420 hours or six (6) months LOCATION (onsite): Toronto, ON WHAT TO EXPECT IN OUR INTERVIEW PROCESS Initial conversation: A 30-minute virtual conversation** with a Recruiter to discuss your interest in the role and ROM and how you can make an impact.

First interview: A 1-hour in-person or virtual interview with the Hiring Manager and a member of the HR team.

This in-depth interview will focus on your skills and how they align with the team's and ROM's needs.

Second interview: A 1-hour in-person meeting with the Hiring Manager and relevant team members.

You may be asked to present a pre-assigned case study and discuss scenarios relevant to your role.

Depending on the position, you might also be given a tour of ROM and receive a preview of your responsibilities and interactions.

The above-listed process may change or vary based on the nature and scope of the position.

• **All virtual conversations and interviews will be conducted via Microsoft Teams and may be recorded.** WHY PEOPLE CHOOSE ROM Cultural engagement: Daily interactions with Toronto's diverse culture and international visitors offer insights into social and cultural trends.

We champion inclusive community programs and connections through diverse experiences.

Continuous learning: At ROM, expertise and continuous skill development are paramount.

Our culture of curiosity and open-mindedness fosters growth beyond traditional career paths.

Passion & fulfillment: Our work in preserving and curating cultural narratives brings deep satisfaction.

We are passionate about the arts, global history, cultural diversity, and leveraging digital technologies to enhance accessibility.

Team & culture: ROM promotes a positive workplace with collaborative, supportive teams that encourage creativity and innovation.

We value new ideas and collective problem-solving.

Academic collaboration: We are committed to education, partnering with universities and providing student resources, underscoring our dedication to research and accessibility.

If you’re excited about this role, even if your experience differs from the specific requirements, we encourage you to apply.

We’re keen to meet candidates who can contribute their talents to our goals, and will consider an equivalent combination of knowledge, skills, education, and experience.

COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY At ROM, we embrace diversity in our exhibits, communities, and teams.

We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas.

We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process.

Please contact us at careers@rom.on.ca for assistance.

ADDITIONAL INFORMATION ROM does not require “Canadian experience.” International applicants with equivalent experience are encouraged to apply.

ROM uses technology-assisted tools (including JazzHR TalentFit) to support the review and screening of applications.

All hiring decisions are made by human reviewers.

This posting is for an existing vacancy.

APPLY NOW Only candidates selected for an interview will be contacted.

Please note that all candidates receiving a verbal job offer will be subject to a background check.

This includes a criminal background check and verification of professional references, and other checks depending on the role.

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