Document specialist Jobs in Edmonton, AB

Administrative Assistant / Document Control Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production environment. This role combines front-office administration, document management, data entry, and customer service responsibilities. The successful candidate will be the first point of contact for visitors and will play a key role in maintaining accurate records and supporting administrative processes.

Responsibilities

• Welcome visitors and provide professional front-office support.
• Answer and direct incoming phone calls.
• Coordinate incoming and outgoing mail, courier packages, and documentation.
• Schedule meeting rooms and assist with office coordination activities.
• Maintain office supplies, logs, and administrative records.
• Perform data entry and update electronic and paper-based filing systems.
• Manage, organize, and track company documentation to ensure accuracy and accessibility.
• Support payroll administration and other general administrative tasks.
• Maintain records within ERP systems and company databases.
• Assist with document retrieval, distribution, and record retention processes.

Qualifications

• 3-5 years of administrative, office support, or document control experience.
• Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience using ERP systems such as SAP, Infor Visual, or similar software.
• Excellent organizational skills and attention to detail.
• Strong communication and customer service abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

• Experience with payroll administration.
• Strong data entry and record management experience.
• Knowledge of document control processes and best practices.
• Experience supporting industrial or manufacturing operations.

Key Skills

• Document Control
• Administrative Support
• Data Entry
• ERP Systems
• Microsoft Office Suite
• Customer Service
• Record Management
• Time Management
• Organization and Attention to Detail
• Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

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