Administrator Jobs in Woodbridge, ON

Job Title: Payroll Administrator

Job Description

Our client, a leader in the Aerospace industry is currently looking for a Payroll Administrator. The Payroll Administrator processes high-volume bi-weekly payroll for approximately 1,000 unionized and non-unionized employees across Canada. This role manages full-cycle, in-house payroll for both salaried and hourly staff, ensuring accuracy, compliance with legislation, and timely delivery. The Payroll Administrator also prepares reports, handles inquiries from employees and government agencies, and supports year-end and termination activities.

Responsibilities

• Process high-volume bi-weekly payroll for approximately 1,000 employees across Canada, including both union and non-union staff.
• Compile, verify, and process payroll information in strict compliance with company policies and all applicable legislative requirements.
• Perform accurate data entry for payroll, including master-file changes, hours input, adjustments, manual updates, special payments, and other compensation-related details.
• Generate, review, and distribute payroll reports to support internal stakeholders and financial processes.
• Identify and resolve payroll discrepancies by collecting, analyzing, and reconciling payroll data.
• Prepare manual payments when required, ensuring accuracy and proper documentation.
• Create and process financial reports related to payroll, deductions, and reconciliations.
• Respond promptly and professionally to internal payroll inquiries from employees, providing clear explanations and guidance.
• Communicate with government agencies as required, including responding to inquiries and providing requested payroll information.
• Perform payroll balancing procedures to ensure accuracy and completeness of each payroll run.
• Support preparation and processing of year-end activities, including tax forms such as T4s and related reporting.
• Execute termination packages, ensuring correct calculation of final pay, vacation, and any other entitlements.
• Ensure compliance with Canadian payroll legislation and Canadian Employment Standards Legislation for Ontario and Quebec.
• Support continuous improvement of payroll processes and contribute to a high level of service within the payroll team.

Essential Skills

• Minimum 3 years of experience in payroll, including full-cycle payroll processing.
• Proven in-house payroll processing experience for high-volume environments of approximately 1,000 employees.
• Experience processing payroll for both salaried and hourly employees.
• Strong knowledge of Canadian payroll legislation and Canadian Employment Standards Legislation for Ontario and Quebec.
• Experience with payroll deductions, tax calculations, and payroll reconciliations.
• Advanced Microsoft Excel skills, including pivot tables and VLOOKUP functions.
• Strong attention to detail and accuracy in handling large volumes of numerical data.
• Ability to analyze data, troubleshoot discrepancies, and resolve issues in a timely manner.
• Strong organizational skills and the ability to manage multiple deadlines in a fast-paced environment.

Additional Skills & Qualifications

• Payroll Compliance Practitioner (PCP) designation completed or in progress.
• Experience with unionized payroll environments.
• Familiarity with UKG payroll or HRIS software.
• Experience preparing year-end payroll documentation, including T4s and remittances.
• Experience responding to inquiries from government agencies related to payroll.
• Demonstrated ability to work collaboratively within a small payroll team.
• Bilingual (English French) is an asset but not a must have.
• Interest in supporting large, complex operations in industries such as aerospace and advanced technology.

Work Environment

This is a full-time role of approximately 40 hours per week, typically working Monday to Friday from 9:00 . to 5:00 . The position is primarily office-based in a new, state-of-the-art facility in Brampton, Ontario, with an expectation of working in the office four days per week. Occasional overtime may be required to meet payroll deadlines, support year-end processing, or handle special projects.

Job Type & Location

This is a Contract position based out of Brampton, ON.

Pay and Benefits

The pay range for this position is $30.00 - $38.00/hr.

Workplace Type

This is a hybrid position in Brampton,ON.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.