Administration assistant Jobs in Burlington, ON

Job Details Regular / Temporary Regular Job Title Research Administration Specialist (Hybrid) Job ID 68622 Location Central Campus Open Date 11 / 04 / 2025 Job Type Continuing Close Date 24 / 04 / 2025 Employee Group Unifor Unit 1, Staff Favorite Job Department Office of the Dean Salary Grade / Band Grade 7 Salary Range $24.59 - $38.17 (hourly) Hours per Week 35 Posting Details

Schedule Mon - Fri : 8 : 30 AM to 4 : 30 PM Education Level Bachelor's degree in a relevant field of study Career Level Requires a minimum of 3 years of relevant experience

Job Description

A Research Administration Specialist is required in the Faculty of Social Sciences. Reporting to the Associate Dean Research, the Research Administration Specialist will work collaboratively as a member of the Social Sciences Research Support team providing support to faculty seeking external and internal research funding.

Responsible for the coordination and administration of research grant programs including, but not limited to those seeking funding from federal and provincial government sources which focus on capital infrastructure, faculty renewal, capacity building, fellowships and scholarships programs, and internal competitions. This role may require a flexible working schedule during high demand research funding deadlines.

Purpose and Key Functions :

• Provide administrative support in the development, coordination, and submission of research proposals, including those characterized as institutional, by gathering and compiling information from a broad range of sponsors and programs, and developing procedures and tools to serve the University research community.
• Interpret and communicate applicable policies, procedures, and guidelines to investigators.
• Provide internal timelines and deadlines to researchers for select programs and reports.
• Provide assistance, advice to researchers and recommend changes to their funding proposal budgets to ensure compliance eligibility requirements.
• Gather information from investigators including, but not limited to construction estimates, salary information, and vendor quotes for preparing budgets.
• Prepare and revise multi-party, multi-funding, and multi-year budgets throughout the various stages of proposal development.
• Check and verify budget calculations for funding and grant proposals, and analyze the eligibility of matching fund contributions and ensure appropriate audit back-up has been received.
• Project annual cash flow by category and by source of funds.
• Work with colleagues and researchers to resolve post award concerns.
• Create spreadsheets for annual accounting and trend mapping of internal and external research funding which may include information about accounts and amounts for transfer of funding.
• Create award and account notices to document the terms and conditions of the funding.
• Update and maintain information in databases.
• Conduct data quality and validity reviews to ensure the integrity of data required for institutional reporting purposes.
• Proofread agreements from primary sponsors and identify changes in language and reporting requirements.
• Write and maintain a variety of documents including, but not limited to, standard operating procedures, program documents and procedures, statistical summary reports and meeting minutes.
• Draft guidance documents for proposal preparations and prepare instructional documents for post award management.
• Assemble and collate guidance document packages for applicants and file management.
• Review past funding history of researchers to determine their eligibility for new funding.
• Respond to information requests from internal and external colleagues, collaborators, and agencies.
• Coordinate and attend meetings as required.
• Assemble application packages as required.
• Ensure the maintenance of filing and electronic record retention.
• Secure appropriate signatures for various documents.

Additional Information :

Other key functions of this role include :

Assets :

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact :

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Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.