Admin specialist Jobs in North York, ON
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Admin specialist • north york on
Last updated: 3 days ago
About Advanced Aircrew Academy.Advanced Aircrew Academy is a fast-growing eLearning company dedicated to delivering effective, customized training for business aviation.
Our all-in-one platform brin...Show moreLast updated: 4 days ago
We are seeking a reliable and motivated Receptionist / Assistant to join our team.The candidate will handle the delivery check-in process, greeting visitors, routine clerical work, answers phones, f...Show moreLast updated: 28 days ago
Courage Respect and Excellence.CAMH is implementing its Strategic Plan : .CAMH is more than a hospital it is a cause.CAMH is on a mission to change the way society thinks about and responds to mental...Show moreLast updated: 5 days ago
We are searching for a ServiceNow Admin - someone with hands-on ServiceNow system support and implementation experience.The ideal candidate will have hands-on experience with ServiceNow administrat...Show moreLast updated: 30+ days ago
Jonluca Neal is the largest family-owned natural food distribution company in Canada.We serve a wide variety of retail partners and represent a diverse group of vendors.
We are experiencing tremendo...Show moreLast updated: 30+ days ago
Are you a Payroll professional with a keen eye for detail and a passion for accurate, efficient processing? We're building a talent pipeline of skilled.
Payroll Administrators and Coordinators.I...Show moreLast updated: 3 days ago
General Description of the Role.The Customer Marketing Coordinator will work closely with the Assistant Customer Marketing Manager to conduct administrative and support activities to keep the procu...Show moreLast updated: 30+ days ago
Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader? Do you have outstanding relationships and a creative streak? Do you have stro...Show moreLast updated: 30+ days ago
Billing Specialist & Admin
Advanced Aircrew AcademyToronto, Ontario, Canada, M4G 3Z6Full-time
Quick Apply
- Promoted
Office Admin / Receptionist
InspiretciVaughan, ON, CanadaFull-time
Information Specialist - 988 & Outreach Admin
camhToronto, Ontario, CanadaFull-time
- Promoted
ServiceNow Admin
ForhyreToronto, ON, CanadaFull-time
Sales Admin
Jonluca NealVaughan, Ontario, CanadaFull-time +1
- Promoted
Payroll Admin
Altis RecruitmentToronto, ON, CanadaPermanent
Marketing Admin / Coordinator
CB CanadaToronto, Ontario, CanadaFull-time
Admin Assistant - Agreements Contractor
Randstad CanadaToronto, Ontario, CATemporary
Quick Apply
- Fredericton, NB (from $ 52,389 to $ 144,144 year)
- Vaughan, ON (from $ 50,472 to $ 141,555 year)
- Old toronto, ON (from $ 52,264 to $ 121,761 year)
- Toronto, ON (from $ 51,825 to $ 119,892 year)
- New Westminster, BC (from $ 37,538 to $ 116,587 year)
- Montreal, QC (from $ 59,825 to $ 112,046 year)
- Brampton, ON (from $ 39,000 to $ 102,880 year)
- Edmonton, AB (from $ 46,504 to $ 100,097 year)
- Burnaby, BC (from $ 49,998 to $ 99,402 year)
- North York, ON (from $ 46,903 to $ 96,621 year)
Billing Specialist & Admin
Advanced Aircrew AcademyToronto, Ontario, Canada, M4G 3Z64 days ago
Job type
- Full-time
- Quick Apply
Job descriptionAnswer incoming customer calls and assist with enrollments, billing inquiries, and general customer service questions. Organize and coordinate company events , including industry conferences, webinars, and team offsites. Manage administrative tasks such as document management and customer payment portals (i.e., Ariba) Assist with new customer onboarding , ensuring billing and account setup runs smoothly. Support internal teams with ad hoc administrative and financial tasks to keep daily operations running efficiently. 3+ years of billing, bookkeeping, or accounts receivable experience in a fast-paced environment. Experience reconciling payments to invoices in QuickBooks Online (or similar accounting software). Strong knowledge of billing automation tools and financial workflow optimization. Excellent customer service and communication skills —comfortable handling inbound calls and resolving a variety of customer-related issues professionally. Detail-oriented and highly organized , ensuring accuracy in financial records and customer transactions. Proactive problem solver who identifies inefficiencies and takes ownership of improvements. Ability to independently manage workload and deadlines with minimal supervision. Experience coordinating events (virtual or in-person) is a plus. Familiarity with subscription-based billing, consumption-based billing, or aviation industry billing is a plus. Bachelor's degree in Accounting, Finance, Business, or related field (preferred but not required). You'll report to the Controller , working closely with Sales, Customer Service, and Finance teams. You'll collaborate with our account management team to resolve invoicing and payment issues efficiently. You'll interact directly with customers to clarify invoices, process payments, and manage billing questions. You'll work with internal and external stakeholders to coordinate and support company events . Competitive salary based on experience. 401(k) with company match to help you plan for the future. Flexible PTO and paid holidays to support work-life balance. Professional development opportunities —we invest in our team's growth. A supportive and fast-paced environment where you'll have the autonomy to improve and own your role.
About Advanced Aircrew Academy
Advanced Aircrew Academy is a fast-growing eLearning company dedicated to delivering effective, customized training for business aviation. Our all-in-one platform brings together a comprehensive content library with modern software, making it easy for charter operators and corporate flight departments to meet regulatory guidelines and consolidate their training needs. Every year, we're the trusted partner for leading operators in training thousands of aviation professionals worldwide.
We're proud to be at the forefront of aviation training, blending industry-leading eLearning with a deep commitment to safety, compliance, and excellence. Our team thrives in a culture that values starting with the customer, innovation, continuous learning, and getting things done. With a collaborative environment, growth opportunities, and the satisfaction of supporting aviation operators globally, Advanced Aircrew Academy offers a dynamic, purpose-driven workplace for those passionate about aviation and education.
As our Billing Specialist & Admin , you will be responsible for owning and improving the billing process while also handling bookkeeping tasks, customer service support, and administrative duties . You will be a key player in ensuring smooth financial operations, accurate invoicing, and a seamless customer experience .
Billing, Bookkeeping & Finance (Primary Focus - 60%)
- Own and execute the full billing cycle —generate, review, and send customer invoices accurately and on time.
- Reconcile customer payments to invoices , ensuring payments are correctly recorded in QuickBooks and discrepancies are addressed promptly.
- Monitor and manage accounts receivable , proactively following up on outstanding balances while maintaining positive customer relationships.
- Ensure accurate revenue recognition , matching payments to services rendered and correcting any misapplied transactions.
- Audit and clean up financial records , ensuring proper organization of customer IDs and invoice tracking in QuickBooks.
- Analyze and improve billing workflows, identifying areas for automation and efficiency gains .
- Lead system improvements for billing operations, leveraging AI tools and automation solutions to reduce manual work.
- Assist the Controller with financial reports and reconciliations as needed.
Administrative & Customer Service Support (40%)
What You'll Need
Experience & Skills
Education
Who You'll Work With
What We Offer
We are committed to fostering a diverse, inclusive environment and to encourage these values in everyone on our team. We provide an environment of mutual respect where opportunities are available without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion for people from all walks of life is key to our success as a company.
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