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Accounts Payable Specialist, Subcontracts
Accounts Payable Specialist, SubcontractsPlan Group • Vaughan, ON, Canada
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Accounts Payable Specialist, Subcontracts

Accounts Payable Specialist, Subcontracts

Plan Group • Vaughan, ON, Canada
Il y a plus de 30 jours
Type de contrat
  • Temps plein
Description de poste

Job Description

Job Description

Are you process driven and detail oriented? Does being part of an organization that helps build multi-million dollar projects excite you? Take the leap and make your mark at Plan Group!

Key Responsibilities :

Invoice & Payment Management

  • Process all subcontractor invoices in the system accurately and on time.
  • Review subcontractor statements and provide regular updates on payment status.
  • Reconcile discrepancies between invoices, contracts, and purchase orders.
  • Ensure statutory declarations (stat decs) are received and verified prior to releasing payments.
  • Review progress billing and schedule of values to ensure accuracy and alignment with contractual terms.
  • Confirm proper approvals are in place prior to processing payments.

Compliance & Documentation

  • Maintain updated safety documentation for all subcontractors.
  • Track expiry dates and proactively request renewals for expired safety documents.
  • Ensure all required compliance documents are received and properly filed.
  • Support subcontractor onboarding and ensure documentation is complete and organized.

    • Administrative & Team Support

  • Maintain organized records of invoices, payments, compliance documents, and correspondence.
  • Assist in continuous improvement initiatives within the subcontracts process.
  • Collaborate with project managers, procurement, and accounting teams to ensure smooth workflow and issue resolution.

    • Our ideal candidate has :

  • College / University Diploma in Accounting, Business Admin or relevant experience
  • Minimum two (2) year of experience in finance administration
  • Advanced knowledge of Microsoft Office, especially Excel
  • Exposure to Microsoft Dynamics an asset.
  • Time management and organizational skills.
  • Strong organizational and time management skills.
  • Excellent problem-solving and analytical abilities.
  • Strong communication skills and ability to work collaboratively across departments.
  • Familiarity with construction documentation such as stat decs, schedules of values, and safety compliance.
    • Créer une alerte emploi pour cette recherche

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