Accounts Payable Specialist, SubcontractsPlan Group • Vaughan, ON, Canada

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Accounts Payable Specialist, Subcontracts

Plan Group • Vaughan, ON, Canada

30+ days ago

Job type

Full-time

Job description

Job Description

Are you process driven and detail oriented? Does being part of an organization that helps build multi-million dollar projects excite you? Take the leap and make your mark at Plan Group!

Key Responsibilities :

Invoice & Payment Management

Process all subcontractor invoices in the system accurately and on time.
Review subcontractor statements and provide regular updates on payment status.
Reconcile discrepancies between invoices, contracts, and purchase orders.
Ensure statutory declarations (stat decs) are received and verified prior to releasing payments.
Review progress billing and schedule of values to ensure accuracy and alignment with contractual terms.
Confirm proper approvals are in place prior to processing payments.

Compliance & Documentation

Maintain updated safety documentation for all subcontractors.

Track expiry dates and proactively request renewals for expired safety documents.

Ensure all required compliance documents are received and properly filed.

Support subcontractor onboarding and ensure documentation is complete and organized.

Administrative & Team Support

Maintain organized records of invoices, payments, compliance documents, and correspondence.

Assist in continuous improvement initiatives within the subcontracts process.

Collaborate with project managers, procurement, and accounting teams to ensure smooth workflow and issue resolution.

Our ideal candidate has :

College / University Diploma in Accounting, Business Admin or relevant experience

Minimum two (2) year of experience in finance administration

Advanced knowledge of Microsoft Office, especially Excel

Exposure to Microsoft Dynamics an asset.

Time management and organizational skills.

Strong organizational and time management skills.

Excellent problem-solving and analytical abilities.

Strong communication skills and ability to work collaboratively across departments.

Familiarity with construction documentation such as stat decs, schedules of values, and safety compliance.

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Account Specialist • Vaughan, ON, Canada

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