Office Manager

The Office Manager will oversee the general administrative function and activities of the office.

• Oversee the daily work activities of the office.
• Provide high-level administrative support and assistance to the CEO and other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Perform office tasks including maintaining records, ordering supplies, and performing basic HR functions.
• Oversee telephone services, email correspondence, and mail distribution.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs.
• Oversee petty cash fund.
• Maintain inventory of office supplies; orders new supplies as needed.
• Maintain office files; implements an efficient system for other staff to access files and records.
• Perform other related duties as assigned.

• Associates degree required; Bachelors degree in Business Administration or related field preferred.
• At least two years of administrative and clerical experience required.
• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.