Job Description
Job Description
Salary : $34.95
POSITION TITLE : Children Program Coordinator (middle years)
DEPARTMENT : Programs Department
AFFILIATION : Unionized Position
LOCATION : Headquarters, ON
HOURS : Mon-Fri, 9am to 5pm
EXTENDED HOURS : Dependent on needs of the program
ABOUT THE ORGANIZATIONTropicana Community Services, a Toronto-based multiservice organization, provides all youth, newcomers, people of Black and Caribbean heritage and others in need with opportunities and alternatives that lead to success and positive life choices. Our mission is achieved through culturally appropriate programs such as counselling, childcare, educational, and employment services and youth development.
ABOUT THE POSITION
The Children Programs Coordinator is responsible for designing, coordinating, and delivering high-quality programs for children aged 612. This role oversees childrens enrichment programs, including arts, dance, STEM / lab-based activities, academic support, social-emotional learning initiatives and recreational offerings, while ensuring that all programs are engaging, inclusive, developmentally appropriate, culturally responsive, and aligned with organizational goals.
The Coordinator supports program operations, supervises facilitators and volunteers, maintains program safety and collaborates as needed with community partners and the Youth Programs Team to ensure smooth service delivery across the organization.
AREAS OF RESPONSIBILITY :
Program Planning & Delivery Children (612) :
- Develop, lead, and implement daily / weekly childrens programs including arts, dance, recreation, homework support, creative workshops, and social-emotional learning and summer camp activities.
- Facilitate lab-style programs including basic science experiments, such as STEM experiments, introductory robotics & basic coding / tech sessions, digital literacy, and maker-space projects.
- Design age-appropriate curriculum and activity plans that promote developmental growth, creativity, healthy social interaction, and physical activity.
- Incorporate culturally relevant content, including multicultural art, storytelling, and community celebrations content that reflects the diversity of participating children.
- Support children with varied learning styles, communication needs, and social-emotional development requirements.
- Maintain a safe, supportive and structured environment that prioritises child well-being
STEM / Lab / Innovation Programs :
Plan and facilitate hands-on lab programming, including :Simple, safe science experiments
Robotics & coding basicsDigital media creation (beginner video, photography)Building projectsEnsure proper safety protocols for materials and equipmentMaintain supply inventory and equipment, ensuring everything is child-safe, functional and availableExplore partnerships with STEM organizations, volunteers and facilitators to deepen experience and exposure for the childrenAdministration & Program Operations :
Maintain accurate attendance, incident reports, progress notes, and program evaluations.Support budget planning for childrens programs; manage program materials and purchasing.Prepare activities calendars, newsletters and program communications for familiesContribute to grant reporting, outcome tracking, and program documentation.Recruit, train, supervise, and support volunteers, placement students, and casual program staff.Ensure compliance with organizational policies, safeguarding practices, and public health guidelines.Conduct risk assessments and maintain safe spaces for childrenSupport behaviour management by using proactive, respectful and trauma-informed strategiesCross-Program Collaboration & Community Engagement :
Work collaboratively with other members of the programs team to share best practices, identify overlapping needs, and coordinate joint events.Maintain communication with families, caregivers, school partners, and community agencies about childrens participation, progress and program opportunitiesSupport community events involving children (summer camp, March Break events).Attend partnership meetings, training, and networking events to strengthen program visibility and resource-sharing.Represent the organization professionally in partnerships and external engagementsOther Duties
Proactively contributes to the organization.Initiates or assists with other projects as requiredSKILLS
Creative thinker with strong ability to plan and deliver engaging childrens programsExcellent facilitation and group management skills with children and pre-teens.Ability to lead diverse groups with confidence, patience, and structure.Strong background in recreational leadership, arts / dance facilitation, or STEM / innovation activities (or willingness to learn).Excellent communication skills with children, caregivers, colleagues, and community partners.Strong behavioral management and conflict-resolution skills.Ability to mentor emerging leaders and collaborate across age groups.Organizational skills; scheduling, budgeting, documentation, and coordination.Adaptability; comfortable juggling multiple programs and shifting priorities.Culturally competent and experienced working in diverse communities.Computer proficiency : Microsoft Office Suite, and other basic digital media tools.Proven ability to apply sound judgement and work with limited supervisionAbility to achieve program goals / targets including planning ahead for contingencies and identifying solutions to problems to ensure best resultsQUALIFICATIONS
A post secondary diploma or bachelors degree in child & Youth Care, Early Childhood Education, Social Work, Recreation, Education, or a related field.Minimum 24 years of experience coordinating or delivering childrens programs.Background in dance, arts education, STEM facilitation, or recreational programming (formal or informal) is considered an asset.First Aid / CPR certification (or willingness to obtain).Vulnerable Sector Check required.Experience working in community centres, after-school programs, settlement services, or youth drop-in programs is an assetExperience supervising part-time staff, volunteers, or facilitators is an asset.What We Offer :
Group Benefits Plan with Extended Healthcare and Dental BenefitsOptions for company-matched RRSP programsCareer growth and development opportunitiesA chance to play an active role in giving back to your communityEmployee Assistance ProgramAlthough we appreciate each application, only those candidates being considered for the position will be contacted.
Tropicana Community Services commits to promoting inclusion, diversity, equity and access (IDEA) through its information and support, advocacy, programming, internal policies, and governance structures. Tropicana Community Services will aim to ensure that our staff reflect the experience, skills and diversity of the communities we serve and create an inclusive, barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process please contact Human resources. All information received in relation to accommodation will be kept confidential.